Part-Time Fleet Services Admin Specialist

City of Kingsland Georgia; Chester; On-site; GBP 15,000 - 23,000; Part time

Job summary

The City of Kingsland is seeking a Part-Time Administrative Assistant to support the Fleet Services Department. You will manage fleet records, process work orders, and assist with purchasing and reporting tasks in a busy office environment.

You will require strong organizational skills, confidentiality, and the ability to handle multiple priorities. The role includes data entry, inventory control, and coordinating with city departments and vendors.

Qualifications

• High school graduation or GED and six months' experience.
• Experience in administrative support, records management, purchasing, fleet administration, or a related field preferred.
• Working knowledge of office procedures, records management, data entry, purchasing, and customer service.
• Ability to use word processing, spreadsheet, email, inventory, and fleet management software.
• Ability to maintain accurate records, organize and prioritize work, meet deadlines, communicate effectively, and follow written and verbal instructions.
• Ability to handle confidential information appropriately.
• Valid Georgia driver's license.

Responsibilities

• Maintain accurate fleet records and work orders; prepare reports on maintenance, costs, inventory, downtime, and vehicle/equipment utilization.
• Enter, update, review, and close work orders while tracking maintenance activities, parts, labor, mileage, repair costs, purchase orders, vendor services, and invoices.
• Monitor preventive maintenance schedules, overdue services, repairs, and vehicle downtime; communicate service needs to Fleet Services and City departments.
• Assist with parts and supply inventory, including receiving, recording, organizing, issuing, and reconciling inventory.
• Provide administrative support, including correspondence, filing, telephone and email communication, scheduling, and ordering office and operational supplies.
• Maintain confidentiality of sensitive City and employee information.
• Perform other related duties as assigned.

Skills

Organizational skills

Communication

Confidentiality

Customer service

Data entry

Education

High school graduation or GED

Tools

Word processing

Spreadsheet

Email

Inventory

Fleet management software

Job description

The City of Kingsland is seeking a Part-Time Administrative Assistant to support the Fleet Services Department. You will manage fleet records, process work orders, and assist with purchasing and reporting tasks in a busy office environment.

You will require strong organizational skills, confidentiality, and the ability to handle multiple priorities. The role includes data entry, inventory control, and coordinating with city departments and vendors.