Part-Time Document Controller - Flexible Hours

Galliford Try; East Midlands; On-site; GBP 14,000 - 23,000; Part time

Benefits offered by this job

Generous holiday entitlement

Cycle to Work schemes

Private medical scheme options

Save as You Earn scheme

Professional association membership

Job summary

Galliford Try is seeking a Part Time Document Controller to manage and control project documentation across the lifecycle from design through to handover. You will ensure accurate recording, distribution, storage and auditable records in line with project procedures and quality standards.

You will maintain the CDE, register and archive documents, manage revision control, and support project teams with coordination and reporting.

Qualifications

• Knowledge of document control procedures and revision management.
• Experience using electronic document management systems.
• Excellent organizational skills and attention to detail.
• Proficient in Microsoft Office Suite.
• Experience working for a main contractor on building, civil engineering, infrastructure, or fit-out projects.
• GCSEs including English and Mathematics.
• Relevant administrative or business qualification or equivalent experience.
• Experience using Viewpoint or similar platforms.

Responsibilities

• Maintain the project's Common Data Environment (CDE) and document control systems.
• Upload, register, distribute, track, and archive all project documentation.
• Ensure documents are correctly numbered, formatted, and revision controlled.
• Process incoming and outgoing documentation within agreed timescales.
• Maintain accurate document registers and status reports.
• Monitor document workflows to ensure timely reviews and approvals.
• Distribute drawings, specifications, schedules, reports, and technical submissions to stakeholders.
• Maintain drawing registers and monitor revision updates.
• Ensure superseded documents are removed from circulation and archived appropriately.
• Track RFIs, TQs, and design approvals.
• Support Design Managers and Project Teams with document coordination.
• Administer platforms such as Viewpoint or similar document management systems.
• Manage user permissions and access rights.
• Monitor system performance and maintain document integrity.
• Produce regular document control reports and dashboards.
• Support project mobilization and close-out activities.
• Coordinate document submissions to clients and external stakeholders.
• Assist with collation of O&M manuals and handover documentation.
• Support quality management and audit processes.

Skills

Document control procedures

Electronic document management systems

Organizational skills

Microsoft Office proficiency

Construction industry experience

GCSEs incl. English and Maths

Viewpoint or similar platforms

Education

GCSEs including English and Mathematics

Document Control/Information Management qualification

Tools

Viewpoint

Job description

Galliford Try is seeking a Part Time Document Controller to manage and control project documentation across the lifecycle from design through to handover. You will ensure accurate recording, distribution, storage and auditable records in line with project procedures and quality standards.

You will maintain the CDE, register and archive documents, manage revision control, and support project teams with coordination and reporting.