Temporary Office Coordinator

Allen Associates; Oxford; On-site; GBP 23,000 - 27,000; Full time

Benefits offered by this job

9am–5pm hours (35h/week)

Client-facing experience

Supportive team environment

Job summary

Allen Associates is seeking an experienced Temporary Office Coordinator to deliver professional front-of-house support and exceptional client service in a busy UK office. The role is full-time, temporary, with immediate start and weekly PAYE payroll.

Responsibilities include greeting visitors, handling enquiries, coordinating admin tasks, managing appointments, and maintaining office supplies while ensuring GDPR compliance.

Qualifications

• Proven experience in front-of-house or client service roles in a professional setting.
• Strong organisational skills with the ability to multitask effectively.
• Excellent communication and interpersonal skills, confident engaging with clients and colleagues.
• Proficiency in Microsoft Office and business systems.
• Ability to handle confidential information in line with GDPR.
• Experience coordinating administrative activities, maintaining records and supporting office facilities.

Responsibilities

• Greeting clients and visitors in a professional and courteous manner.
• Managing initial enquiries via phone and face-to-face, and routing queries efficiently.
• Assisting with day-to-day office administration and operational tasks.
• Supporting with booking appointments, maintaining office supplies, and keeping facilities well-maintained.
• Handling confidential information in line with GDPR.
• Using IT systems and administrative tools to support business operations.
• Providing a welcoming environment that reflects professional standards.

Skills

Front-of-house

Client service

Communication

Organisation

Microsoft Office

GDPR

Tools

Microsoft Office

Business systems

Job description

Are you an expert Office Coordinator, accustomed to providing professional front-of-house support and delivering impeccable client service?

This is an excellent opportunity to assist a respected local business in a busy office environment.

Please note, this is a full-time, temporary position paid on a weekly PAYE basis and will require an immediate start; lengthy notice periods cannot be accommodated.

Temporary Office Coordinator Responsibilities

This position will involve, but will not be limited to:

• Greeting clients and visitors in a professional, courteous manner, creating a positive first impression.
• Managing initial enquiries via phone and face-to-face, ensuring queries are handled efficiently.
• Assisting with day-to-day office administration and operational tasks.
• Supporting with booking appointments, maintaining office supplies, and ensuring facilities are well-maintained.
• Handling sensitive information confidentially, adhering to GDPR.
• Using IT systems and administrative tools to support business operations.
• Providing a welcoming environment that reflects their values and professional standards.

Temporary Office Coordinator Rewards

• Working hours from 9am to 5pm, Monday to Friday, with a one-hour lunch break (35 hours per week)
• Opportunity to gain experience within a reputable company in a client-facing role
• Supportive team environment where your contribution will be valued

The Company

Our client is a well-established organisation dedicated to making a real difference to their clients, staff, and wider community.

They foster a collaborative culture, prioritising high standards of professionalism and service delivery.

Temporary Office Coordinator Experience Essentials

• Proven experience in front-of-house or client service roles, within a professional services environment
• Strong organisational skills with the ability to manage multiple priorities effectively
• Excellent communication and interpersonal skills, confident engaging with clients and colleagues
• Proficiency in Microsoft Office and business systems
• Ability to handle confidential information in line with GDPR
• Experience coordinating administrative activities, maintaining records, and supporting office facilities

Location

Based in Summertown, there is no on-site parking available, so please check public transport routes when applying.