Part-Time AI-Driven Executive Assistant to CEO & CFO

Zego; Greater London; Hybrid; GBP 28,000 - 42,000; Part time

Job summary

Zego is seeking a part-time, AI-first Executive Assistant to support the CEO and CFO. You will manage complex diaries, coordinate Leadership meetings, travel, and expenses while using AI tools to draft briefs and automate repetitive admin.

In a distributed, remote-first environment with hybrid office expectations (one day per week in the office), you will collaborate across teams, prepare materials, and ensure timely, accurate communications.

Qualifications

• EA experience in a fast-paced startup
• Ability to work in a distributed, remote-first setup
• Experience managing multiple calendars
• Comfort with video conferencing tools (Zoom, Google Meet)
• Strong IT skills across Google and Microsoft suites
• Demonstrable AI skills to synthesize research and draft briefing docs
• Proactive diary management and anticipating team needs

Responsibilities

• Act as trusted right hand with clear priority view and diary ownership
• Support leadership activities, meetings, offsites, and events
• Oversee work-streams: collating slides, market research, ad hoc tasks
• Manage communications and liaise with external parties
• Coordinate Leadership meetings end-to-end: logistics, agendas, materials
• Handle travel: flights, rail, hotels, visas
• Process expenses for CEO and CFO with accuracy and policy compliance
• Attend key meetings and take minutes; follow up actions
• Maintain records and documentation for Leadership team

Skills

EA experience

Diary management

Calendar management

Video conferencing

IT skills (Google/Microsoft)

AI tools (Claude/ChatGPT)

Tools

Zoom

Google Meet

Google Workspace

Microsoft 365

Job description

Zego is seeking a part-time, AI-first Executive Assistant to support the CEO and CFO. You will manage complex diaries, coordinate Leadership meetings, travel, and expenses while using AI tools to draft briefs and automate repetitive admin.

In a distributed, remote-first environment with hybrid office expectations (one day per week in the office), you will collaborate across teams, prepare materials, and ensure timely, accurate communications.