Executive Assistant to Founder - Hybrid, High-Impact Support

Cleo; United Kingdom; Hybrid; GBP 42,000 - 64,000; Full time

Benefits offered by this job

Equity

Health, dental & vision insurance

Pension plan

Sabbatical after 4 years

Learning & development platform

Location-specific leave

Job summary

Cleo, the AI-powered financial assistant, is hiring an Executive Assistant to support the CEO. You will go beyond diary management to drive projects, streamline workflows, and ensure strategic decisions are executed with precision.

Ideal candidates have 5+ years in similar roles, a proven ability to coordinate teams, and a disciplined, proactive approach in a fast-moving startup environment. This role offers high autonomy and opportunities to shape how Cleo operates at the highest level.

Qualifications

• 5+ years in an Executive Assistant or similar role.
• Experience in project management or process improvement is a plus.
• Experience managing or coordinating others preferred.
• Exceptional organisational skills with the ability to manage multiple priorities simultaneously.
• Strong problem-solving abilities and attention to detail.
• Clear, concise written and verbal communication.
• High level of autonomy and flexibility in a dynamic, fast-changing environment.
• High EQ, discretion, and sound judgement when handling sensitive information.
• Proactive and self-motivated - you don't wait for instructions.
• Strong sense of ownership and drive to deliver results.
• Values communication, collaboration, and continuous improvement.
• Resourceful and thrives under pressure.
• High integrity and professionalism; you represent Cleo and Barney to the highest standard.

Responsibilities

• Proactively manage Barney’s schedule, travel, and logistics, resolving conflicts before they become problems; provide occasional support to other execs.
• Prepare for key meetings with clear briefings, stakeholder coordination, and rigorous follow-up on decisions and actions.
• Drive projects and business-wide coordination on Barney’s behalf, including ownership of the company newsletter.
• Act as a trusted liaison for internal teams and external partners, managing communications and keeping work moving.
• Identify and implement workflow improvements that reduce administrative load and increase effectiveness.
• Support personal administration, including bills and appointments, with complete discretion and sound judgement.

Skills

Executive support

Project coordination

Stakeholder management

Written and verbal communication

Autonomy

Discretion

Ownership

Job description

Cleo, the AI-powered financial assistant, is hiring an Executive Assistant to support the CEO. You will go beyond diary management to drive projects, streamline workflows, and ensure strategic decisions are executed with precision.

Ideal candidates have 5+ years in similar roles, a proven ability to coordinate teams, and a disciplined, proactive approach in a fast-moving startup environment. This role offers high autonomy and opportunities to shape how Cleo operates at the highest level.