Remote-First Executive Assistant to CEO & CFO | AI-Driven

Zego; Greater London; Remote; GBP 18,000 - 24,000; Part time

Job summary

Zego is seeking a part-time, AI-first Executive Assistant to support the CEO and CFO. You’ll blend high-level strategic assistance with the practical tasks required to keep a fast-moving leadership function running smoothly, using AI as your default working method.

You will own diary management, coordinate meetings and travel, prepare materials, and triage communications. You’ll work across internal teams and external partners to keep priorities in sync.

Qualifications

• EA experience in fast-paced startup environments.
• Remote-first collaboration using Google Meet.
• Experience managing calendars for multiple team members.
• Proficient in videoconferencing tools (Zoom, Google Meet).
• Proficient IT skills in Google and Microsoft suites.
• Demonstrable AI skills using Claude or ChatGPT for research, decks.

Responsibilities

• Manage complex diary for leadership with full ownership.
• Support meetings and events, plus offsites as needed.
• Oversee work-streams: slides, market research, ad hoc tasks.
• Draft replies, triage communications, liaise with external parties.
• Coordinate Leadership meetings end to end: logistics, agendas, materials.
• Handle travel arrangements: flights, rail, hotels, visas.
• Process expenses for CEO and CFO per policy.
• Attend key meetings, take minutes, follow up on actions.
• Maintain records and documentation for Leadership team (legal, passports, bios).

Skills

EA experience

Remote-first

Calendar management

Video conferencing

Google/Microsoft suite

AI tools (Claude/ChatGPT)

Tools

Zoom

Google Meet

Google Workspace

Microsoft 365

Claude

ChatGPT

Job description

Zego is seeking a part-time, AI-first Executive Assistant to support the CEO and CFO. You’ll blend high-level strategic assistance with the practical tasks required to keep a fast-moving leadership function running smoothly, using AI as your default working method.

You will own diary management, coordinate meetings and travel, prepare materials, and triage communications. You’ll work across internal teams and external partners to keep priorities in sync.