Administrator

Glasgow Centre for Inclusive Living; Glasgow; On-site; GBP 22,000 - 27,000; Part time

Benefits offered by this job

25 days annual leave (pro rata)

12.5 public holidays

6% Pension contribution

Group Life Insurance

Job summary

Glasgow Centre for Inclusive Living (GCIL) is seeking a Part-time Administrator to join the Voices at Work NHS Scotland project. Based primarily from our Glasgow office in Bridgeton, you will provide essential admin support to the Project Manager and the wider team, helping to keep activities organised and on track.

You’ll arrange meetings, maintain records, prepare materials, support accessible communication and use Microsoft 365 to manage documents and schedules.

Qualifications

• Has experience providing administrative support in a busy working environment.
• Is organised, reliable and accurate, with the ability to maintain records, manage information and help keep work on track.
• Has good communication skills and can communicate clearly and respectfully with disabled participants, NHS Scotland Learning Partners, stakeholders and colleagues.
• Is confident using Microsoft 365, including Word, Excel, Outlook and Teams.
• Can work independently, carrying out agreed tasks with confidence, while also contributing effectively as part of a team.
• Understands the importance of accessibility, inclusion and the meaningful involvement of disabled people.

Responsibilities

• Provide administrative support to the Project Manager and wider project activity.
• Arrange meetings, workshops and project activities, keeping accurate records and preparing materials.
• Support communication with participants and partners and ensure project information is accessible and inclusive.
• Maintain participant information, action logs, feedback, monitoring information and toolkit testing evidence.
• Prepare, format and share agendas, workshop materials and toolkit documents.
• Help coordinate access requirements and accessible formats, such as Braille, large print and audio.
• Use Microsoft 365 to support project administration and reporting processes.
• Support monitoring, feedback and reporting processes.
• Help manage project resources responsibly and follow GCIL procedures.

Skills

Administrative support

Organisation

Communication

Microsoft 365

Independent worker

Accessibility awareness

Tools

Canva

Job description

Administrator

Location: Primarily based from our Glasgow office, Bridgeton

Salary: £24,478 pro rata

Contract: Part time, fixed term role for 6 months, working 2 days per week at our Glasgow Office in Bridgeton

Benefits: 25 days annual leave increasing to 30 days after 5 years (pro-rata for part time staff), 12.5 public holidays, 6% Pension contribution and Group Life Insurance!

Join GCIL and Make a Difference!

Glasgow Centre for Inclusive Living, GCIL, is a disabled people's organisation. We work to promote independent living, equality and inclusion for disabled people.

We particularly welcome applications from disabled people and people with lived experience of the issues our work focuses on.

Why Work With Us

• Meaningful Impact: Your work will make a tangible difference, helping disabled people of all ages to lead independent, fulfilling lives.
• People-Focused: You'll spend a significant amount of your time communicating one-to-one, in groups, in the community, and online. If you love engaging with people, this is the role for you.
• Varied Outreach: From delivering training sessions to hosting workshops, events, and drop-ins, you'll be out in the community building understanding and trust.
• Autonomy and Responsibility: Manage your own caseload and represent GCIL confidently through regular verbal and digital communication.
• Professional Growth: We'll support your development, including your communication, training delivery, and community engagement skills.

About the Role

The role will provide administrative support to the Project Manager and wider project activity, helping to keep the project organised and running smoothly.

This will include arranging meetings, workshops and project activities, keeping accurate records, preparing and sharing project materials, supporting communication with participants and partners, and helping to make sure project information and activities are accessible and inclusive.

The project will involve disabled people, NHS Scotland Learning Partners and other stakeholders in the development and testing of practical toolkit resources.

The Administrator will play an important role in supporting participation, gathering feedback, maintaining project information and helping the team keep track of actions, timelines and evidence.

Additionally, as our Administrator you will:

• Provide administrative support to the Voices at Work NHS Scotland project
• Help coordinate meetings, workshops, stakeholder sessions, site visits and project events
• Maintain accurate project records, including participant information, action logs, feedback, monitoring information and toolkit testing evidence
• Prepare, format and share agendas, workshop materials, feedback forms, toolkit documents and other project resources
• Support clear and inclusive communication with participants, NHS Scotland Learning Partners, stakeholders and GCIL colleagues
• Help coordinate access requirements and accessible formats, such as Braille, large print and audio
• Use Microsoft 365, including Word, Excel, Outlook, Teams, Forms and SharePoint, to support project administration
• Support monitoring, feedback and reporting processes
• Help manage project resources responsibly and follow GCIL procedures

In order to be successful in this role, you must have:

• Has experience providing administrative support in a busy working environment.
• Is organised, reliable and accurate, with the ability to maintain records, manage information and help keep work on track.
• Has good communication skills and can communicate clearly and respectfully with disabled participants, NHS Scotland Learning Partners, stakeholders and colleagues.
• Is confident using Microsoft 365, including Word, Excel, Outlook and Teams.
• Can work independently, carrying out agreed tasks with confidence, while also contributing effectively as part of a team.
• Understands the importance of accessibility, inclusion and the meaningful involvement of disabled people.

It would be great if you had:

• Experience working with disabled people, supported lived-experience involvement or co-production, coordinating access arrangements, producing information in accessible formats.
• Using Canva or similar design software.

About GCIL

Glasgow Centre for Inclusive Living, GCIL, is a disabled people's organisation. We work to promote independent living, equality and inclusion for disabled people.

We particularly welcome applications from disabled people and people with lived experience of the issues our work focuses on.

We Actively Welcome Disabled Applicants

As a disabled people-led organisation, we are especially keen to hear from disabled people, including those with lived experience of navigating support systems or barriers in society.

We are committed to creating a workplace where everyone can thrive. If you have lived experience of disability, we strongly encourage you to apply.

If you need adjustments during the application or interview process, just let us know we're happy to support you.

We guarantee interviews for all disabled applicants who meet the essential criteria outlined in the job description.

Ready to Join Us

If you're passionate about inclusion, empowerment, and social justice and ready to grow your leadership in a values-led environment we'd love to hear from you!

Closing date for completed applications: 7th October 2026

Expected Interview dates: 15th October 2026

Application Reference (to be mentioned on your application form): AdVAW

No agencies please