Part-Time Administrative Assistant: Document & Report Specialist

AWD online; Ellesmere Port; On-site; GBP 24,000 - 29,000; Part time

Job summary

AWD online in Ellesmere Port is seeking a part-time Administration Assistant to prepare accurate client certificates and reports from approved templates and job sheets, with strict short deadlines. The role requires proficiency in Word, Excel and Outlook, plus meticulous, well-organised work and reliable data handling.

The successful candidate will support office administration, manage file and data accuracy, and collaborate with technicians and engineers to ensure documentation quality and

Qualifications

• GCSE English and Mathematics (or equivalent).
• Competent computer literacy and practical working knowledge of Word, Excel and Outlook.
• Excellent accuracy, attention to detail, spelling, grammar and document-formatting skills.
• Ability to read numerical data in Excel, identify max/min values and format graphs/tables.
• Ability to follow templates and document-control procedures consistently.
• Good organisation, time management and ability to prioritise multiple sheets to tight deadlines.
• Willingness to raise queries promptly and work with colleagues and supervisors.
• Understanding of confidential and traceable technical records.

Responsibilities

• Process Job Sheets: collect completed sheets and prepare certificates/reports from approved data.
• Prepare Certificates and Reports: enter client/site/equipment/test data into templates without unauthorised changes.
• Check Data and Formatting: review spelling, grammar, units, dates, references and pagination.
• Use Microsoft Office: read spreadsheet data and produce graphs/tables.
• Raise Queries Promptly: identify missing or unclear information and refer to technicians.
• Complete Job Sheet Records: record documentation, quantities, status, dates and queries.
• Submit for Technical Approval: pass documents to reviewer for check and client issue within 48 hours.
• Manage Deadlines and Priorities: organise daily workloads and flag backlogs or issues.
• Maintain Document Control: keep electronic and hardcopy filing, naming, version control and secure storage.

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Attention to detail

Time management

Education

GCSE English & Maths

Job description

AWD online in Ellesmere Port is seeking a part-time Administration Assistant to prepare accurate client certificates and reports from approved templates and job sheets, with strict short deadlines. The role requires proficiency in Word, Excel and Outlook, plus meticulous, well-organised work and reliable data handling.

The successful candidate will support office administration, manage file and data accuracy, and collaborate with technicians and engineers to ensure documentation quality and