Administration Assistant

AWD online; Ellesmere Port; On-site; GBP 24,000 - 29,000; Part time

Job summary

AWD online in Ellesmere Port is seeking a part-time Administration Assistant to prepare accurate client certificates and reports from approved templates and job sheets, with strict short deadlines. The role requires proficiency in Word, Excel and Outlook, plus meticulous, well-organised work and reliable data handling.

The successful candidate will support office administration, manage file and data accuracy, and collaborate with technicians and engineers to ensure documentation quality and

Qualifications

• GCSE English and Mathematics (or equivalent).
• Competent computer literacy and practical working knowledge of Word, Excel and Outlook.
• Excellent accuracy, attention to detail, spelling, grammar and document-formatting skills.
• Ability to read numerical data in Excel, identify max/min values and format graphs/tables.
• Ability to follow templates and document-control procedures consistently.
• Good organisation, time management and ability to prioritise multiple sheets to tight deadlines.
• Willingness to raise queries promptly and work with colleagues and supervisors.
• Understanding of confidential and traceable technical records.

Responsibilities

• Process Job Sheets: collect completed sheets and prepare certificates/reports from approved data.
• Prepare Certificates and Reports: enter client/site/equipment/test data into templates without unauthorised changes.
• Check Data and Formatting: review spelling, grammar, units, dates, references and pagination.
• Use Microsoft Office: read spreadsheet data and produce graphs/tables.
• Raise Queries Promptly: identify missing or unclear information and refer to technicians.
• Complete Job Sheet Records: record documentation, quantities, status, dates and queries.
• Submit for Technical Approval: pass documents to reviewer for check and client issue within 48 hours.
• Manage Deadlines and Priorities: organise daily workloads and flag backlogs or issues.
• Maintain Document Control: keep electronic and hardcopy filing, naming, version control and secure storage.

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Attention to detail

Time management

Education

GCSE English & Maths

Job description

Technical Administration Assistant

Join a detail-focused office team where your role requires producing accurate client certificates and reports from approved templates and job sheets to strict short deadlines. This part-time opportunity suits someone confident with Word, Excel and Outlook who takes pride in precise, well-organised work.

If you’ve also worked in the following roles, we’d also like to hear from you: Office Assistant, Office Junior, Administrator, Office Administrator, Administrative Assistant, Admin Assistant, Clerical Assistant, Document Administrator, Document Control Assistant, Data Entry Administrator, Project Administrator

SALARY: £13.50 per Hour (£26,325 FTE)

LOCATION: Ellesmere Port, Cheshire, North West England

JOB TYPE: Part-Time, Permanent (Minimum 4 month probation period)

WORKING HOURS: (Minimum) 20 hours per week, Monday to Friday

JOB OVERVIEW

A strong opportunity is available to showcase practical experience in structured documentation, reporting and quality-controlled office processes as an Administration Assistant.

The Administration Assistant will turn completed job sheets and verified source data into clear certificates and reports, working closely with technicians, engineers and the Technical Director while referring technical queries for review.

Accuracy, organisation and traceability are central to the Administration Assistant position, alongside electronic filing, version control, deadline management and wider office support.

DUTIES

Your duties as the Administration Assistant include:

• Process Job Sheets: Collect prior working days’ completed job sheets and prepare the required certificates and/or reports from approved source data
• Prepare Certificates and Reports: Transfer client, site, equipment, test and result information into controlled templates without unauthorised changes
• Check Data and Formatting: Review spelling, grammar, units, dates, references, calculations, tables, pagination and formatting before onward submission
• Use Microsoft Office: Work confidently with Word, Excel and Outlook, including reading spreadsheet data and producing clear graphs and tables
• Raise Queries Promptly: Identify missing, unclear or unusual information and refer it to the appropriate technician, engineer or authorised reviewer rather than guessing
• Complete Job Sheet Records: Record documentation produced, quantities, status, dates and outstanding queries accurately
• Submit for Technical Approval: Pass completed documents and associated job sheets to the authorised reviewer for checking, approval and client issue within a timely manner (<48 hours)
• Manage Deadlines and Priorities: Organise daily workloads, monitor progress and flag backlogs, missing information or issues affecting completion
• Maintain Document Control: Keep electronic and hardcopy filing, naming, version control, traceability and secure storage accurate and consistent
• Follow Policies and QMS: Work in-line with quality, confidentiality, data protection, information security and document-control requirements
• Support Office Administration: Assist with correspondence, scanning, printing, filing and other reasonable documentation or office duties

CANDIDATE REQUIREMENTS

ESSENTIAL

• GCSE (or equivalent) in English and Mathematics
• Competent computer literacy and practical working knowledge of Microsoft Word, Excel and Outlook
• Excellent accuracy, attention to detail, spelling, grammar, literacy and document-formatting skills
• Ability to read numerical data in Excel, identify maximum and minimum values, produce and format graphs and tables, and transcribe results accurately
• Ability to follow approved templates, written instructions and document-control procedures consistently
• Good organisation, time management and ability to prioritise multiple job sheets to tight deadlines
• Ability to raise queries promptly and work effectively with colleagues and supervisors
• Understanding of the importance of accurate, confidential and traceable technical records
• A meticulous, methodical and conscientious approach, with reliability, punctuality and comfort with detail-focused computer-based work
• Ability to work independently on assigned administrative tasks while recognising when technical review or clarification is required

DESIRABLE

• Relevant business administration, IT or office qualification
• Previous office administration, data-entry or document-production experience
• Experience preparing technical documentation or using Excel for graphs and numerical data
• Knowledge of engineering, construction, load testing or ISO quality systems

JOB REF: AWDO-P15387