Office Assistant

Dains Alumni Group; Greater London; On-site; GBP 25,000 - 30,000; Full time

Benefits offered by this job

Enhanced maternity and paternity leave

Health Cash Plan

Life Assurance Cover

Cycle to Work scheme

Development Opportunities

Job summary

Dains Alumni Group is seeking a reliable Office Assistant in London City to support daily office operations. This role includes administrative support to all departments, ensuring smooth office functioning, and maintaining a professional environment.

The candidate will manage reception duties, assist with meetings, and execute various administrative tasks. The role requires excellent organisational and communication skills. Benefits include enhanced parental leave and development opportunities.

Qualifications

• Strong organisational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proactive and able to work independently.

Responsibilities

• Meet and greet clients ensuring a professional welcome.
• Keep reception and common areas tidy throughout the day.
• Answer incoming telephone calls and direct enquiries appropriately.

Skills

Organisational abilities

Communication skills

Attention to detail

Basic IT skills

Job description

Office Assistant

Department: Business Support

Employment Type: Full Time

Location: London City

Description

We are seeking a reliable and organised Office Assistant to support the day-to-day operations of the office. This role is essential in ensuring the office runs smoothly, providing administrative support to all departments while maintaining a professional and welcoming environment for staff and visitors.

As a key member of the Office Administration team, the position will occasionally include a range of tasks to be undertaken as and when required, including reception duties & office administration.

This dynamic role requires adaptability and proactive engagement to support various business needs as they arise.

Key Responsibilities

• Meet and greet clients and visitors, ensuring a professional welcome
• Keep reception, meeting rooms, kitchens, and common areas tidy throughout the day
• Set up meeting rooms, including equipment such as screens, computers, and cameras
• Answer incoming telephone calls, take messages, and direct enquiries appropriately
• Provide general administrative support to all staff as required
• Perform general admin duties as directed by office Partner
• Manage post in/out processes, including forwarding mail where necessary.
• Maintain file archive storage, including requesting and returning storage boxes
• Organise couriers and deliveries efficiently

Skills, Knowledge & Expertise

• Strong organisational and multitasking abilities
• Reliable and punctual
• Professional and approachable manner
• Excellent communication and interpersonal skills
• Proactive and able to work independently
• Good attention to detail
• Basic IT skills (e.g., Microsoft Office, scanning/printing systems)

Job Benefits

• Enhanced maternity and paternity leave
• Health Cash Plan
• Life Assurance Cover
• Cycle to Work scheme
• Development Opportunities