Part-Time Admin Assistant - Mon-Fri 9am-1pm

ASA International Ltd; Glenrothes; On-site; GBP 16,000 - 23,000; Part time

Job summary

ASA Recruitment is seeking an Admin Assistant on a one-year maternity cover contract in Glenrothes, Scotland. The role offers consistent, part-time hours Monday to Friday, 9:00am–1:00pm, with full training provided in a busy engineering environment.

The successful candidate will provide day-to-day administrative support, assist with orders, deliveries, invoices, payroll information and customer records, and handle a wide range of clerical tasks to keep the office running smoothly.

Qualifications

• Organised with ability to manage a varied workload.
• Reliable, punctual and confident communicating with colleagues, customers and suppliers.
• Comfortable using computer systems and spreadsheets.
• Previous administration experience beneficial; full training provided.
• Experience recording hours and payroll data is a plus.

Responsibilities

• Answering telephone calls and managing reception duties.
• Recording and checking employee hours against jobs.
• Updating payroll spreadsheets.
• Entering insert usage onto the system and ordering replacements.
• Matching deliveries against outstanding purchase orders.
• Matching invoices with delivery notes and entering information onto the system.
• Progressing outstanding purchase orders.
• Scanning and filing delivery notes.
• Filing job packs.
• Arranging collections and deliveries.
• Creating invoices from delivery notes.
• Uploading invoices to customer portals.
• Checking factory office order book and raising purchase orders as required.
• Printing drawings and BOMs
• Supporting general office administration.
• Checking employee hours and transferring information to payroll reports.
• Preparing invoices for payment.

Skills

Organised

Reliable

Computer literacy

Data entry

Office administration

Spreadsheets

Communication

Tools

Payroll spreadsheets

Job description

ASA Recruitment is seeking an Admin Assistant on a one-year maternity cover contract in Glenrothes, Scotland. The role offers consistent, part-time hours Monday to Friday, 9:00am–1:00pm, with full training provided in a busy engineering environment.

The successful candidate will provide day-to-day administrative support, assist with orders, deliveries, invoices, payroll information and customer records, and handle a wide range of clerical tasks to keep the office running smoothly.