Administrator

ASA International Ltd; Glenrothes; On-site; GBP 16,000 - 23,000; Part time

Job summary

ASA Recruitment is seeking an Admin Assistant on a one-year maternity cover contract in Glenrothes, Scotland. The role offers consistent, part-time hours Monday to Friday, 9:00am–1:00pm, with full training provided in a busy engineering environment.

The successful candidate will provide day-to-day administrative support, assist with orders, deliveries, invoices, payroll information and customer records, and handle a wide range of clerical tasks to keep the office running smoothly.

Qualifications

• Organised with ability to manage a varied workload.
• Reliable, punctual and confident communicating with colleagues, customers and suppliers.
• Comfortable using computer systems and spreadsheets.
• Previous administration experience beneficial; full training provided.
• Experience recording hours and payroll data is a plus.

Responsibilities

• Answering telephone calls and managing reception duties.
• Recording and checking employee hours against jobs.
• Updating payroll spreadsheets.
• Entering insert usage onto the system and ordering replacements.
• Matching deliveries against outstanding purchase orders.
• Matching invoices with delivery notes and entering information onto the system.
• Progressing outstanding purchase orders.
• Scanning and filing delivery notes.
• Filing job packs.
• Arranging collections and deliveries.
• Creating invoices from delivery notes.
• Uploading invoices to customer portals.
• Checking factory office order book and raising purchase orders as required.
• Printing drawings and BOMs
• Supporting general office administration.
• Checking employee hours and transferring information to payroll reports.
• Preparing invoices for payment.

Skills

Organised

Reliable

Computer literacy

Data entry

Office administration

Spreadsheets

Communication

Tools

Payroll spreadsheets

Job description

ADMIN ASSISTANT
£14.00 per hour | Monday to Friday | 9:00am1:00pm | 1-Year Maternity Cover

ASA Recruitment is currently recruiting for an Admin Assistant to join our clients team on a one-year maternity cover contract.

This is a great opportunity for someone looking for consistent part-time hours, Monday to Friday, within a busy engineering environment. Full training will be provided, so were looking for someone who is organised, reliable, confident using computer systems and comfortable handling a varied range of administrative duties.

THE ROLE

Working as part of the office team, you will provide day-to-day administrative support and help keep orders, deliveries, invoices, payroll information and customer records running smoothly.

Your responsibilities will include:

• Answering telephone calls and managing reception duties
• Recording and checking employee hours against jobs
• Updating payroll spreadsheets
• Entering insert usage onto the system and ordering replacements when required
• Matching deliveries against outstanding purchase orders
• Matching invoices with delivery notes and entering information onto the system
• Progressing outstanding purchase orders
• Scanning and filing delivery notes
• Filing job packs
• Arranging collections and deliveries
• Creating invoices from delivery notes
• Uploading invoices to customer portals
• Checking the factory office order book and raising purchase orders as required
• Printing drawings and BOMs
• Supporting general office administration

MONTHLY DUTIES

You will also assist with:

• Checking employee hours and transferring information to the payroll report
• Printing employee hours and distributing them to staff for checking before payroll
• Preparing invoices for payment
• Recording gas, electricity and water meter readings

Were looking for someone who is:

• Organised and able to manage a varied workload
• Reliable and punctual
• Confident communicating with colleagues, customers and suppliers
• Comfortable using computer systems and spreadsheets
• Accurate with data entry and administration
• Able to work independently and use their initiative
• Previous administration experience would be beneficial, but full training will be provided

Position: Admin Assistant
Pay: £14.00 per hour
Hours: Monday to Friday, 9:00am1:00pm
Contract: 1-year maternity cover
Training: Full training provided

If youre looking for a stable part-time administration role with excellent Monday-to-Friday hours, wed love to hear from you.