Part-time Accounts Office Manager

Confidential; Stoke-on-Trent; On-site; GBP 16,000 - 23,000; Part time

Job summary

Confidential in the United Kingdom is seeking a Part-time Accounts/Office Manager to join a well-established family-run manufacturing business. The role covers purchase and sales ledgers, payroll via QuickBooks, VAT returns, HR duties, and health & safety compliance in a busy, friendly environment.

You will handle supplier liaison, quotes, PA support to the MD, and front-line communication. This part-time position offers variety and flexibility in a small team.

Qualifications

• Previous experience in Accounts, including sales and purchase ledgers, and payroll, is essential.
• Proven background in administration.
• Experience with QuickBooks would be ideal but not essential.
• Any knowledge of shipping would be ideal but not essential.
• Any exposure to HR would be advantageous.
• Ability to handle sensitive and confidential documentation.
• Strong organisational skills.

Responsibilities

• Manage purchase ledger and sales ledger, credit control, bank reconciliations and VAT returns.
• Process weekly and monthly payroll using QuickBooks.
• Handle HR tasks including new starters, leavers, holidays and sickness; maintain HR policies.
• Maintain health and safety documentation and ensure compliance with legislation.
• Serve as first point of contact for calls and emails.
• Prepare quotes for customers and assist senior manager with complex quotes.
• Liaise with suppliers to place orders and negotiate prices.
• Organise deliveries and manage shipping documentation.
• Provide PA support to the MD including travel arrangements and personal tasks.

Skills

Accounts administration

Strong organisational skills

HR knowledge (advantageous)

Tools

QuickBooks

Job description

A fantastic opportunity has arisen for a Part-time Accounts/Office Manager to join a well -established family run business within manufacturing. This is a fantastic role which offers great variety in a busy and friendly environment.

Responsibilities

• As the Part-time Accounts/Office Manager you will be responsible for purchase ledger, sales ledger, credit control, bank reconciliations and VAT returns
• Processing weekly and monthly payroll using Quickbooks
• As the Accounts/Office Manager you will be responsible for HR including new starters, leavers, holidays, absence, sickness and keeping HR policies up to date
• Manage health and safety documentation and policies ensuring any new changes to legislation are to date and the site remains compliant
• As the Part-time Accounts/Office Manager you will be the first point of contact for all calls and emails coming into the business
• Producing quotes for customers on smaller items, working with the senior manager on more detailed and complex quotes
• As the Accounts/Office Manager you will be responsible for liaising with suppliers to place orders and negotiate prices
• Responsible for organising deliveries including dealing with shipping documentation - training will be given
• As the Accounts/Office Manager you will provide PA support to the MD including travel arrangements, booking holidays and assisting with personal tasks

Candidate requirements

• Previous experience within Accounts including sales ledger, purchase ledger and payroll is essential for the role
• Proven background within administration
• Experience with Quickbooks would be ideal not essential
• Any knowledge within shipping would be ideal not essential
• Any exposure to HR would be advantageous
• Ability to handle sensitive and confidential documentation is essential
• Strong organisational skills

This role is commutable from: Stoke, Hanley, Fenton, Penkhull, Newcastle under Lyme, Trentham, Kidsgrove, Biddulph, Staffordshire Moorlands, Newchapel, Scholar Green, Congleton

Hours: Monday Friday 8:00 am 1:00 pm or 9:30 am 2:30 pm

Salary: £14.50 per hour