Accounts Office Administrator

Serve Talent; Honingham; On-site; GBP 20,000 - 26,000; Full time

Job summary

H Smith & Sons of Honingham is seeking an Accounts and General Office Administrator to join our long‑standing family‑run building contractor business in Honingham, Norwich. You can work full time or five days per week part time, with flexible hours.

The role covers accounts processing, customer care and admin support for head office and site staff, with duties including invoicing, ledgers, registrations, and helpdesk updates.

Qualifications

• Experience in a similar Accounts Admin Support role.
• Personable and proactive with good communication.
• Excellent numeracy and problem-solving abilities.
• Attention to detail and methodical approach.
• Proficiency with MS Word/Excel/Outlook.

Responsibilities

• Process purchase, sub-contractor, sales and rent ledgers on the accounts system.
• Provide accounts support to Quantity Surveyors and reconcile invoices with POs.
• Handle customer care tasks: greet visitors, answer calls, pass messages, maintain files.
• Load and update maintenance items into the helpdesk system; manage site registrations and contact records.
• Provide holiday and sickness cover for other part-time Accounts Admin Support.

Skills

Numerical skills

Attention to detail

Team player

Independent worker

Tools

Microsoft Word

Microsoft Excel

Outlook

Redsky IT Summit

Job description

Accounts Office Administrator

Job Type: Full Time / Part Time 5 days per week, Permanent (Flexible Hours)

Location: Honingham, Norfolk

Working Hours: Monday - Friday

Salary: Competitive DOE

Established in 1919, H Smith & Sons of Honingham is a long-established and well-respected family run Building Contractor.

Offering a competitive salary and a friendly working environment, we have an exciting opportunity for a Full Time or Part Time numerical and organised Accounts and General Office Administrator to join our team in Honingham, Norwich.

The Role - Accounts and General Office Administrator:

We have an excellent opportunity for an Accounts and General Office Administrator to work Full or Part Time to complete accounts processing, customer care functions, and admin support for both head office and site base staff.

We will consider full time or 5 days per week part time for this position.

Role Responsibilities - Accounts and General Office Administrator:

Accounts:

• Process purchase ledger, sub-contractor ledger, sales ledger and rent ledger invoices onto the accounts system.
• Provide accounts support to our Quantity Surveyors.
• Match purchase invoices to purchase orders, and reconcile any discrepancies.
• Send sales invoices and statements to customers.

Customer Care & Admin Support:

• Act as the first point of contact for visitors to Head Office, callers telephoning the general switchboard numbers, and pass on messages as required.
• Submit site registration forms.
• Maintain the company contact address book.
• Load and update maintenance items into our helpdesk software.
• Maintain the contract files, and other records/files as directed, filing new documents when received.
• Provide holiday and sickness cover for the other part time Accounts Admin Support.

Person Specification - Accounts and General Office Administrator:

• Experience in a similar Accounts Admin Support role.
• A personable, enthusiastic and accommodating individual.
• Self-motivated with excellent attention to detail.
• Highly numericalwith good problem-solving skills.
• Able to work in a methodical manner.
• Working knowledge of Microsoft Word, Excel and Outlook.
• A team player, also able to work on own initiative.
• Working knowledge of Redsky IT Summit accounts package is desirable.