Parish Administrator

Roman Catholic Diocese of Westminster; Greater London; On-site; GBP 12,000 - 16,000; Part time

Benefits offered by this job

23 days annual leave

Eye test vouchers

Reward Gateway discounts

Employer pension 5%

Cycle to work scheme

Maternity/paternity pay enhancements

Employee Assistance Programme

Early access to payroll options

Job summary

Roman Catholic Diocese of Westminster invites applications for an administrative role supporting parish communications, office management and liturgical administration. The role covers newsletters, website and database updates, records, and event coordination in a faith-based setting.

Ideal candidates have proven administrative experience, excellent organisation and communication skills, and the ability to work independently with discretion.

Qualifications

• Previous experience in an administrative, secretarial or similar role.
• Excellent organisational skills with the ability to manage competing priorities and meet deadlines.
• Strong written and verbal communication skills.
• The ability to work independently using initiative.
• Excellent interpersonal skills and a professional, welcoming manner.
• High levels of discretion and confidentiality.
• Experience working with staff, clergy and volunteers.
• Experience working in a faith-based or charitable setting is welcome but not essential.

Responsibilities

• Prepare and distribute weekly newsletters, Mass sheets and parish communications.
• Manage and update the parish website, social media channels and email databases.
• Maintain parish records and sacramental registers.
• Coordinate diaries, appointments and parish bookings.
• Manage correspondence, records and filing systems.
• Order church, office and repository supplies.
• Support meetings through agenda preparation, minute taking and document distribution.
• Assist with parish financial administration where required.
• Administer bookings for baptisms, weddings, funerals and Mass intentions.
• Maintain attendance records for sacramental programmes.
• Coordinate hall bookings and support parish events and fundraising activities.
• Liaise with contractors and service providers regarding parish property matters.
• Coordinate volunteer rotas and schedules.
• Support GDPR compliance and health and safety requirements.
• Ensure parish volunteers have completed required training.

Skills

Administrative experience

Organisational skills

Communication skills

Initiative

Interpersonal skills

Discretion/confidentiality

Team collaboration

Compassion/sensitivity

Tools

Microsoft Office

Job description

Key Responsibilities

Parish Communications

• Prepare and distribute weekly newsletters, Mass sheets and parish communications.
• Manage and update the parish website, social media channels and email databases.
• Maintain parish records and sacramental registers.

Administration and Office Management

• Coordinate diaries, appointments and parish bookings.
• Manage correspondence, records and filing systems.
• Order church, office and repository supplies.
• Support meetings through agenda preparation, minute taking and document distribution.
• Assist with parish financial administration where required.

Parish and Liturgical Support

• Administer bookings for baptisms, weddings, funerals and Mass intentions.
• Maintain attendance records for sacramental programmes.
• Coordinate hall bookings and support parish events and fundraising activities.
• Liaise with contractors and service providers regarding parish property matters.

Volunteer and Compliance Support

• Coordinate volunteer rotas and schedules.
• Support GDPR compliance and health and safety requirements.
• Ensure parish volunteers have completed required training.

We're seeking someone who is not only competent in administration but who also embodies our diocesan values of Competence, Reliability, Honesty, Perseverance, and Love.

• Previous experience in an administrative, secretarial or similar role.
• Excellent organisational skills with the ability to manage competing priorities and meet deadlines.
• Strong written and verbal communication skills.
• The ability to work independently using initiative.
• Excellent interpersonal skills and a professional, welcoming manner.
• High levels of discretion and confidentiality.
• Experience working with Microsoft Office, including Outlook, Word and Excel.
• The ability to work effectively with staff, clergy and volunteers.
• Sensitivity, compassion and sound judgement when dealing with people and situations
• Experience working in a faith-based or charitable setting is welcome but not essential.

We are the Roman Catholic Diocese of Westminster, a faith-driven charity rooted in service, tradition, and community. At the core of our mission is a commitment to faith, education, and social justice. Guided by the Archbishop, we serve over 90,000 students across 208 schools, support 212 vibrant parishes, and drive countless social initiatives that bring hope and compassion to those in need. Our work extends beyond the Church walls, positively shaping communities and transforming lives. We uphold the values of Competence, Reliability, Honesty, Perseverance, and Love-principles that define our mission and shape the way we serve. As we grow our team, we seek individuals who not only possess the skills for the role but also embody these values in their daily work. If you are looking for a role where your talents, faith, and commitment to service can make a real difference, we would love to hear from you.

Diversity & Inclusion at the Diocese of Westminster and place it at the heart of our aim which is to reflect and connect with the diverse communities that we serve.

Pay and Benefits

• £15 per hour| 12-month Fixed Term | Part-time 16HPW Mon, Tue, Thu & Fri | Old Lady of Hal, Camden Town | Closing date 28^th October Midday | Interview date to be confirmed
• 23 days annual leave + bank holidays (pro rata for part time employees)
• Vouchers for free eye tests and £50 towards the cost of glasses
• Reward Gateway scheme offering discounts on a wide range of products and services
• Pension scheme for eligible employees - 5% paid by the employer
• Salary exchange (salary sacrifice) for pension
• Cycle to work scheme
• Enhanced maternity, paternity and adoption pay
• Employee Assistance Programme
• Life assurance/ Death in Service benefit