Packing & Dispatch Coordinator

Optima UK Inc Ltd; England; On-site; GBP 21,000 - 28,000; Full time

Job summary

Optima UK Inc Ltd in Leicestershire is seeking a Packing Administrator to support the day-to-day coordination of packing and dispatch in a busy manufacturing environment.

You will coordinate schedules, prepare packing documents, enter data in internal systems, and collaborate with warehouse, production, logistics and customer service teams to ensure accuracy and timely deliveries. The role rewards an organised, detail-focused approach and strong Excel capabilities.

Qualifications

• Experience in administration, preferably within warehouse, manufacturing, logistics or packing.
• Excellent organisation and time-management skills.
• Strong attention to detail and accuracy.
• Good written and verbal communication skills.
• Ability to prioritise workloads and meet deadlines.
• Proactive approach to identifying and resolving problems.
• Ability to work independently and as part of a wider team.
• Knowledge of Microsoft Excel and office software.

Responsibilities

• Coordinate daily packing schedules and communicate requirements to the packing team.
• Prepare and maintain packing documentation, labels, delivery notes and production records.
• Enter and update packing, stock and order information on internal systems.
• Monitor packing progress and escalate delays or issues as needed.
• Collaborate with warehouse, production, logistics, purchasing and customer service teams.
• Check orders and packing instructions for accuracy prior to dispatch.
• Maintain records relating to stock, packaging materials and completed orders.
• Monitor packaging material levels and arrange replenishment when required.
• Assist with investigations and resolution of discrepancies relating to orders, stock and packed quantities.
• Produce reports and spreadsheets related to packing and dispatch activities.
• Respond to queries from internal teams, customers and suppliers.
• Provide general administrative support within a busy warehouse and packing environment.

Skills

Organisational skills

Attention to detail

Time management

Communication skills

Independence & teamwork

Tools

Excel

Microsoft Office

ERP systems

Job description

Optima UK Inc Ltd in Leicestershire is seeking a Packing Administrator to support the day-to-day coordination of packing and dispatch in a busy manufacturing environment.

You will coordinate schedules, prepare packing documents, enter data in internal systems, and collaborate with warehouse, production, logistics and customer service teams to ensure accuracy and timely deliveries. The role rewards an organised, detail-focused approach and strong Excel capabilities.