PA to the Director

Michael Page (UK); Manchester; Hybrid; GBP 17,000 - 25,000; Part time

Job summary

Michael Page is seeking a temporary Personal Assistant based in Manchester to provide high-level executive support to senior leaders. You will manage complex diaries, arrange travel and events, handle confidential correspondence and act as a key point of contact for internal and external stakeholders.

You will also coordinate projects and meetings, assist with budgets, procurements and expense reconciliation, and help with minutes, reports and presentations.

Qualifications

• Educated to A-Level standard (or equivalent) or relevant demonstrable experience.
• Previous experience in an administrative, executive support or PA role.
• Experience handling confidential information and responding to a wide range of enquiries.
• Proven experience supporting meetings, including minute-taking and report preparation.

Responsibilities

• Provide high-level administrative support to senior leaders, managing complex diaries, meetings, travel and events.
• Handle correspondence and enquiries professionally, maintaining confidentiality at all times.
• Build strong relationships with internal and external stakeholders and act as a key point of contact.
• Prepare presentations, reports and other business documentation.
• Coordinate projects, events and visits, ensuring deadlines and objectives are met.
• Gather and analyse information, conduct research and support operational initiatives.
• Assist with budget monitoring, procurement, purchase orders and expense reconciliation.
• Work collaboratively with colleagues to improve processes and promote best practice.
• Support new team members with induction and guidance on systems and procedures.
• Contribute to team meetings and record actions where required.
• Maintain accurate records, documentation and filing systems in line with organisational requirements.
• Produce reports relating to workforce and operational data as required.
• Organise and support meetings, including agendas, minutes, room bookings and follow-up actions.
• Provide administrative support to committees, working groups and senior stakeholders.

Skills

Diary management

Stakeholder engagement

Organisation

Report & presentation creation

Confidential information handling

Education

A-Level standard or equivalent

Experience in administrative/PA role

Tools

Microsoft Office

Job description

• Immediate Start Opportunity
• Short-term temporary PA position based in Manchester

About Our Client

The organisation operates in the Not For Profit sector in Manchester.

Job Description

Executive & Administrative Support

• Provide high-level administrative support to senior leaders, managing complex diaries, meetings, travel and events.
• Handle correspondence and enquiries professionally, maintaining confidentiality at all times.
• Build strong relationships with internal and external stakeholders and act as a key point of contact.
• Prepare presentations, reports and other business documentation.

Project, Event & Financial Administration

• Coordinate projects, events and visits, ensuring deadlines and objectives are met.
• Gather and analyse information, conduct research and support operational initiatives.
• Assist with budget monitoring, procurement, purchase orders and expense reconciliation.

Team & Service Support

• Work collaboratively with colleagues to improve processes and promote best practice.
• Support new team members with induction and guidance on systems and procedures.
• Contribute to team meetings and record actions where required.

Records & Meeting Management

• Maintain accurate records, documentation and filing systems in line with organisational requirements.
• Produce reports relating to workforce and operational data as required.
• Organise and support meetings, including agendas, minutes, room bookings and follow-up actions.
• Provide administrative support to committees, working groups and senior stakeholders.

The Successful Applicant

Key Skills & Experience

• Excellent communication skills with the ability to handle information professionally and confidentially.
• Strong organisational skills, with experience managing multiple priorities and complex workloads.
• Ability to produce high-quality reports, presentations and business documents.
• Customer-focused with strong stakeholder engagement and relationship-building skills.
• Proficient in Microsoft Office, including Word, Excel, PowerPoint and Teams.
• Able to maintain accurate records and work effectively with minimal supervision.

Qualifications & Experience

• Educated to A-Level standard (or equivalent) or relevant demonstrable experience.
• Previous experience in an administrative, executive support or PA role.
• Experience handling confidential information and responding to a wide range of enquiries.
• Proven experience supporting meetings, including minute-taking and report preparation.

Additional Requirements

• Commitment to equality, diversity and inclusion.
• Flexible approach to working hours when required.
• Willingness to learn new systems and continuously develop skills.

What's on Offer

• Temporary PA to the Director position based in Manchester.
• Hourly pay of Grade 5, dependent on the level of experience.
• 4 to 12 weeks, with possibility up to 3 months
• Hybrid working - 2 days remote, 3 days on site.

People are at the heart of Michael Page. We are committed to creating an inclusive environment. As an inclusive recruiter we welcome applications from people of all backgrounds, identities and experiences. If you require any adjustments or accommodations during the recruitment process, we'll work with you to ensure you can perform at your best.