Personal Assistant

Career Choices Dewis Gyrfa Ltd; Birmingham; On-site; GBP 34,780 - 39,188; Full time

Benefits offered by this job

Pension scheme (LGPS)

Annual leave 28 days + statutory

Employee discounts

Bike purchase scheme

Volunteer leave

Eye care

Job summary

WMCA is seeking a highly organized Personal Assistant to provide dedicated support to the Director of Marketing and Engagement and Director of Communications, while delivering high-quality administrative assistance to the wider team.

The role involves coordinating complex diaries, preparing meeting packs, taking minutes, managing expenses, and ensuring smooth administrative processes. It will be office-based at least two days per week, with flexibility for site visits as required.

Qualifications

• Deliver proactive, timely, responsive and high-quality PA support.
• Excellent written and spoken communication skills.
• Strong interpersonal and team working skills.
• Experience of co-ordination, preparation and support to meetings; including booking venues, meeting invites, circulating agendas and papers, note taking and following up and progressing actions.
• A calm and professional manner, with the ability to liaise with senior management and executives.
• Ability to deal with sensitive situations tactfully and with confidentiality.
• Flexible approach to work.
• Ability to network effectively with external and internal contacts, including senior management.

Responsibilities

• Deliver proactive, timely and high-quality PA support to Directors and team.
• Coordinate complex diaries and meetings, book venues, prepare papers and take notes.
• Plan and coordinate travel and accommodation arrangements.
• Manage correspondence and filing systems; resource cover for sickness/leave.
• Maintain efficient office systems and cross-department collaboration.

Job description

£34,780 to £39,188 per year, Competitive

Contract Type:

Permanent

Hours:

Full time

Disability Confident:

Yes

Closing Date:

03/08/2026

About this job

Are you a highly organised, proactive, and solutions-focused Personal Assistant ready for your next challenge?

Do you thrive in a fast-paced environment, supporting senior leaders, and keeping operations running seamlessly?

If so, we’d love to hear from you.

We’re offering an exciting opportunity for a Personal Assistant to provide dedicated support to our Director of Marketing and Engagement and Director of Communications, while also delivering high-quality administrative assistance to the wider team.

This varied and impactful role will see you coordinating complex diaries, preparing high-quality meeting packs, taking minutes, managing expenses, and ensuring administrative processes run smoothly.

You’ll also be instrumental in maintaining efficient office systems, streamlining procedures, and building strong working relationships across departments to ensure the smooth delivery of projects.

The role will be based in the office for a minimum of two days per week, with flexibility to support the diaries and commitments of both Directors, including accompanying them on site visits where required.

We need someone who is organised, adaptable, and committed to delivering exceptional support to a team that makes a positive impact to the region.

Your personal statement should clearly reflect how you meet the essential criteria outlined in the job description.

It will form a key part of the selection process and will be used as a discussion point during your interview.

• Deliver proactive, timely, responsive and high-quality PA support
• Build and maintain positive relations and open communication within the team
• Engage with the WMCA Business Support Team and provide a high standard of customer service to stakeholders and staff
• Provide and ensure that support and assistance is available for projects and services being implemented by the WMCA
• Manage, co-ordinate and maintain calendars including meetings, appointments and records in accordance with pre-set priorities, deadlines and requests
• Plan and co-ordinate associated travel and accommodation arrangements
• Receive, sort and prioritise all incoming communications, mail and emails
• Manage and plan cover arrangements ensuring that sickness/holiday absences are adequately resourced
• Ensure that all records and filing systems are maintained and kept up to date

• Excellent written and spoken communication skills
• Strong interpersonal and team working skills
• Experience of co-ordination, preparation and support to meetings; including booking venues, meeting invites, circulating agendas and papers, note taking and following up and progressing actions
• A calm and professional manner, with the ability to effectively liaise with senior management and executives
• Ability to deal with difficult or sensitive situations tactfully and with diplomacy, always maintaining a high degree of confidentiality
• A flexible approach to work
• Ability to network effectively with external and internal contacts, including senior management, and maintain excellent relationships
• A good standard of education, including maths and English Location.

The location for this role is 16 Summer Lane with at least 2 days a week spent in the office.

The role will be based in the office for a minimum of two days per week, with flexibility to support the diaries and commitments of both Directors, including accompanying them on site visits where required.

Salary and benefits.

• Local Government Pension Scheme (one of the most generous pension schemes in the UK).
• Shared Cost Additional Voluntary Contributionscheme where you can build an additional pot of money alongside your pension with contributions exempt from Income Tax and National Insurance contributions (NICs).
• 28 days paid annual leave (with an option to purchase more) + Statutory days.
• Discounted gym membership, will writing,andmortgage advice.
• An option to buy a bicycle, including e-bikes and adapted pedal cycles, at a discounted rate.
• 3 days of paid leave each year to volunteer.
• Interest-free financing through SmartTech to buy the latest technology Discounted shopping with over 2,000 big-name retailers, and more.
• You can now also obtain a Costcomembership through the WMCA.
• Boundlessunlocks unlimited entry to top-rated UK attractions and loads of extra benefits and discounts.
• EyeCare Scheme,offering a free eye test and a financial contribution towards your glasses.

Why join WMCA? WMCA is laser-focused on improving the West Midlands, bringing economic growth, jobs, homes, and better journeys to the region.

We target local needs where it matters most, ensuring everyone has a job that pays well and has access to safe and affordable places they can call home.

We put people and place at the heart of everything we do, working hand in hand with our partners to direct funding where it's needed most.

What you do, really matters.

Your expertise will help make a big difference, improving people's lives, every day.

Our Values and Behaviours.

• they set the standards we hold ourselves to and the experience we want others to have.
• We work as one organisation, building trust, connection and shared purpose across teams, partners and customers to create the biggest impact for our region.

Driven

• Focussed on impact
• leading with clarity, care and courage to deliver meaningful results for the West Midlands.
• we create belonging, fairness and psychological safety so everyone can thrive.

Innovative- We think future and act smarter

• embracing curiosity, creativity and continuous improvement to shape the future.

Creating an inclusive workplace.

WMCA holds diversity accreditations, such as the RACE Code Quality Mark, Armed Forces Covenant (Gold status) and has been recognised as one of the Inclusive Top 50 Employers and The Times Top 50 Employers for Women.

We’re a Disability Confident Employer with ‘Leader’ status, committed to interviewing applicants with disabilities who meet all the essential role criteria.

We are also proud to be a Ban the Box employer, which means we do not ask about criminal convictions at the initial application stage, and will only ask after an offer is made as part of our onboarding checks, which helps us remove barriers for people with past convictions and supporting fair opportunities for all.

We recognise that certain groups, such as women and people of colour, may be less likely to apply for roles if they feel they do not meet all the requirements.

However, we encourage individuals who are passionate about the role and want to make a difference to still apply.

We value potential and encourage applicants to highlight their skills, including transferable ones, even if they don't fit the traditional “perfect candidate” mould.

We gladly consider part-time, flexible, and job share arrangements, so please don't let these factors deter you from applying Right to Work in the UK Proof of Right to Work in the UK will be required for all applicants in accordance with UK Home Office requirements, before any employment offer can be confirmed.

Non-UK applicants (excluding Ireland) would be required to hold a relevant Visa from the UK Visas and Immigration (UKVI).

Jobs are provided by the Find a Job Service from the Department for Work and Pensions (DWP).