PA to MD

New Appointments Group; Westerham; Presencial; GBP 19.000 - 27.000; A tiempo parcial

Descripción de la vacante

New Appointments Group in Westerham is seeking a highly organised Part-time PA to provide dedicated support to the Managing Director. The role is 18 hours per week with an hourly rate of £16.41, requiring a proactive approach and discretion to manage diaries, travel, and key communications.

You will coordinate meetings, prepare documents and presentations, screen calls, and oversee office administration, with flexibility to cover holidays. A commute within 15–20 minutes of Westerham is preferred.

Formación

• Proven experience as a PA supporting an MD or senior executive.
• Highly organised with excellent attention to detail.
• Commercially aware, proactive and capable of taking ownership of tasks.

Responsabilidades

• Provide 1:1 business and personal PA support to the Managing Director.
• Manage the MD's diary, meetings, correspondence and travel arrangements.
• Prepare documents, presentations, meeting agendas and supporting information.
• Manage incoming calls and confidently screen sales enquiries.
• Coordinate exhibitions, corporate events and staff functions.
• Oversee office administration, including cleaners and maintenance.
• Maintain training, holiday and CRM records.
• Process expenses and maintain accurate documentation.
• Supervise the Receptionist and Maintenance Supervisor.
• Handle confidential personal administration alongside business responsibilities.

Conocimientos

PA experience

Diary management

Stakeholder liaison

Descripción del empleo

PA to MD

Location: Westerham

Salary: £16.41 per hour

Hours: 18 hours per week

We are working with a successful, well-established independent sales and distribution business based in Westerham, seeking an experienced Part -Time PA to provide dedicated support to the Managing Director.

This is a varied, hands-on role suited to someone who is highly organised, commercially aware, proactive and confident taking ownership of tasks through to completion. The ideal candidate must live within a 15 to 20 minute commute of Westerham.

Hours of Work

• Wednesday: 1pm-5pm
• Thursday: 9am-5pm (30-minute unpaid lunch)
• Friday: 9am-4pm (30-minute unpaid lunch)
• Flexibility required to provide holiday cover on Mondays and Tuesdays, approximately 4 to 5 times per year.

Key Responsibilities

• Provide 1:1 business and personal PA support to the Managing Director.
• Manage the MD's diary, meetings, correspondence and travel arrangements.
• Prepare documents, presentations, meeting agendas and supporting information.
• Manage incoming calls and confidently screen sales enquiries.
• Coordinate exhibitions, corporate events and staff functions.
• Oversee office administration, including cleaners and maintenance.
• Maintain training, holiday and CRM records.
• Process expenses and maintain accurate documentation.
• Supervise the Receptionist and Maintenance Supervisor.
• Handle confidential personal administration alongside business responsibilities.
• Must be flexible to provide holiday and sickness cover for the other job share colleague.

Person Specification

• Proven experience as a PA supporting an MD or senior executive
• Highly organised with excellent attention to detail.
• Commercially aware, proactive and tenacious, with the confidence to take ownership.
• Strong ability to prioritise and manage multiple tasks independently.
• Excellent written and verbal communication skills.
• Discreet and trustworthy when handling confidential and personal information.
• Confident dealing with senior stakeholders, colleagues and external contacts.

We are committed to fostering a diverse and inclusive environment in line with the Equality Act 2010. All qualified applicants will be considered regardless of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation.