PA/Executive Assistant to the CEO and Executive Team

CXK Limited; Ashford; Hybrid; GBP 32,000 - 42,000; Full time

Job summary

CXK Limited in Ashford (UK) invites applications for a PA/Executive Assistant to the CEO and Executive Team. This hybrid role requires in-office presence with flexibility for additional days as needed.

You will provide diary management, secretarial support, and high-level administration to the CEO and senior team, handling confidential materials and coordinating with stakeholders. DBS check is a condition of appointment.

Qualifications

• Experience providing high-level PA/EA support to CEOs or executive teams.
• Strong organisational skills with the ability to manage multiple priorities.
• Excellent written and verbal communication, with a professional, confidential approach.

Responsibilities

• Provide comprehensive admin and secretarial support to the CEO and Executive Team, including diary management, emails, report writing and summarising key documents.
• Be an ambassador for the CEO and Exec Team, managing workloads and communications with diplomacy and efficiency.
• Coordinate meetings, travel, venues and papers for governance meetings, and liaise with trustees, donors and other stakeholders.

Skills

Diary management

Administrative support

Communication

Stakeholder liaison

Job description

PA/Executive Assistant to the CEO and Executive Team

Job Title:PA/Executive Assistant to the CEO and Executive Team

Location: Ashford (Hybrid available, minimum 3 days per week in office, but depending on need may require more days)

Contract: Permanent, Full time, 5 days a week. Reports to: CEO

• To provide a comprehensive, co-ordinated and efficient support service to the Chief Executive and the Executive Team, maintaining the highest possible standards of care and confidentiality.
• To provide a comprehensive administration and secretarial support service including diary management, emails, report writing and review/summarising of key documents.
• To be an ambassador for the CEO and Exec Team managing daily workloads and communications

Main duties and responsibilities:

• To be the first point of contact for all communication and visitors of the CEO. The PA/Executive Assistant will develop a solid understanding of the needs and preferences of the CEO, the Executive Team and the charity so that they act as 'gatekeeper' filtering communication and dealing with enquiries promptly and directly where appropriate.
• To manage the CEO's diary and assist the members of the Executive team with their diaries when relevant, including organising travel, venues and meeting arrangements, using wise judgement to manage and prioritise competing demands.
• To provide flawless administrative support to the CEO and Executive Team compiling information and drafting high-quality documents, data reports aligned with the vision and style of the Charity.
• To summarise research documents, producing commentaries on policy that impacts CXK strategy and delivery.
• To communicate and build relationships with the board of trustees, donors, commissioners and other high-profile stakeholders in a respectful and professional manner.
• To minute management meetings and board meetings. There will be occasions of flexibility required to meet changing demands and deadlines, including working some evenings and unsociable hours.
• To coordinate and distribute papers for management meetings, board and committees in a timely manner, ensuring papers are well-ordered and prepared.
• Ensure that the Ashford office operates efficiently, ensuring appropriate procurement of supplies and resources are sourced and delivered.
• Ensure and that all Ashford meeting (both internal and external) logistics, including catering, refreshments, technical and AV (with IT Manager support) Health and Safety, are all planned ahead of tie to ensure a smooth experience for all.
• Assist the Company Secretary in the management of Trustees and Governance matters.
• Work in alignment with all CXK policies and procedures including safeguarding, health and safety, data protection and equality, diversity, and inclusion.

All appointees will be subject to an enhanced DBS Check.

Recruitment Timeline

Application review date: Tuesday 22nd September 2026

Interview date:Monday 28th September 2026

If you have any questions, please contact the Recruitment Team on [e-mail]