PA to CEO

Allen Associates; East Hagbourne; Hybrid; GBP 40,000 - 45,000; Full time

Benefits offered by this job

Hybrid work

30 days holiday + Bank Holidays

Pension scheme

Health cash plan

Life assurance

Employee discounts

Wellbeing programmes

Job summary

Allen Associates is seeking a PA to the CEO on a hybrid basis, with on-site requirements as needed. The role covers diary management, travel bookings, board-minute taking, and liaison with senior stakeholders.

You will support governance processes, assemble materials, and help drive efficiency using digital tools and AI. Applicants should have proven experience supporting a CEO or senior team, excellent organisational skills, and strong MS Office proficiency.

Qualifications

• Proven experience supporting CEO/senior leadership.
• Strong organisational skills with meticulous attention to detail.
• Proficiency in Word, Excel, Teams and Outlook.
• Experience managing complex diaries, stakeholder communications, and governance administration.
• Knowledge of minute-taking, board reporting, and governance processes.
• Ability to work with senior stakeholders and handle sensitive information.

Responsibilities

• Managing complex diaries and scheduling appointments to optimise the CEO’s time.
• Coordinating travel arrangements and accommodation for meetings and events across various locations.
• Preparing and distributing agendas, supporting materials, and minute-taking for Board meetings and governance forums.
• Acting as a key point of contact for internal and external stakeholders, ensuring clear and professional communication.
• Administering correspondence, emails, and priorities to facilitate operational efficiency.
• Assisting with high-level project coordination and liaising with senior leadership and Board members.
• Supporting event planning and participation in industry engagements and conferences.
• Contributing to continuous process improvements through the use of digital tools and AI where appropriate.

Skills

Diary management

Travel coordination

Minute-taking

Stakeholder communication

Email management

Project coordination

Event planning

AI tools

Tools

Microsoft Word

Microsoft Excel

Microsoft Teams

Microsoft Outlook

Job description

PA to CEO Responsibilities

This position will involve, but will not be limited to:

• Managing complex diaries and scheduling appointments to optimise the CEO’s time and priorities.


• Coordinating travel arrangements and accommodation for meetings and events across various locations.


• Preparing and distributing agendas, supporting materials, and minute-taking for Board meetings and governance forums.


• Acting as a key point of contact for internal and external stakeholders, ensuring clear and professional communication.


• Administering correspondence, emails, and priorities to facilitate operational efficiency.


• Assisting with high-level project coordination and liaising with senior leadership and Board members.


• Supporting event planning and participation in industry engagements and conferences.


• Contributing to continuous process improvements through the use of digital tools and AI where appropriate.

PA to CEO Rewards

Competitive salary of £40, - £45, per annum, depending on experience.

• A supportive, collaborative work environment aligned with core values of trust, inclusivity, and innovation.


• Hybrid work arrangements available, providing flexibility in balancing remote work with on-site requirements.


• 30 days holiday plus Bank Holidays, with options for flexible leave.


• Comprehensive benefits package, including pension scheme, health cash plan, life assurance, employee discounts, and wellbeing programmes.


• Opportunities for professional growth through exposure to senior leadership activities, stakeholder engagement, and organisational initiatives.


• Involvement in high-profile events within the sector, supporting impactful and purpose-driven work.

The Company

The organisation is a well-established entity committed to supporting its members and advancing its sector through advocacy, innovation, and strategic initiatives. It values collaboration, trust, and inclusivity, shaping a positive and forward-thinking workplace. With a focus on long-term sustainability and impact, the company offers a dynamic environment where professionals can develop their skills, contribute to meaningful projects, and work towards shared goals within a purpose-driven culture.

PA to CEO Experience Essentials

• Proven experience supporting a CEO, Executive Director, or senior leadership team.


• Strong organisational skills with meticulous attention to detail.


• Proficiency in Microsoft Office suite including Word, Excel, Teams, and Outlook.


• Experience managing complex diaries, stakeholder communications, and governance administration.


• Knowledge of minute-taking, board reporting, and governance processes.


• Ability to work with senior stakeholders, build relationships, and handle sensitive information confidently.


• Awareness of digital tools, AI, and productivity software to enhance efficiency.


• Demonstrable resilience, adaptability, and ability to manage competing priorities.

Location

While this role offers flexibility through hybrid working arrangements, you should be prepared to be on site when required. Travel to events or meetings outside usual working hours may be necessary. Due to the location of the role you will need access to a car. The organisation provides on-site parking with EV charging facilities.