Executive Assistant

James Andrews Recruitment Solutions Ltd; City Of London; Hybrid; GBP 38,000 - 41,000; Full time

Benefits offered by this job

Hybrid working

Employee Assistance Programme

Civil Service Pension Scheme access

Employer pension contribution 28.9%

Job summary

James Andrews Recruitment Solutions Ltd is partnering with an executive public body to appoint an Executive Assistant to support the CEO, Chair and Senior Manager on a permanent basis. Based in Canary Wharf with hybrid working (two days per week in the office), the role offers a salary of £39,237 per annum.

You will provide high-level PA support, manage diaries, coordinate meetings and travel, and act as a trusted point of contact for senior stakeholders.

Qualifications

• Experience providing PA or Executive Assistant support to senior leaders
• Excellent organising, scheduling and diary management experience
• Experience with senior stakeholders and handling sensitive information with discretion
• Strong written and verbal communication skills
• Experience using digital collaboration and productivity tools
• Ability to quickly learn and adopt new systems and platforms

Responsibilities

• Managing complex and changing diaries, prioritising appointments and resolving diary clashes
• Coordinating meetings, travel and practical arrangements for senior leaders
• Acting as a key point of contact for internal and external stakeholders
• Anticipating potential conflicts, competing priorities and emerging issues
• Supporting senior colleagues with planning, deadlines and commitments
• Maintaining systems to track priorities, actions and deadlines
• Capturing actions and decisions from meetings and ensuring appropriate follow-up
• Supporting senior leadership team and staff forum meetings, including scheduling, agendas, minutes and actions
• Assisting with the organisation of workshops, awaydays and other events
• Preparing and formatting papers, briefings, correspondence, presentations and other documents
• Identifying opportunities to streamline processes and improve administrative efficiency
• Using digital tools, technology, AI and automation to improve productivity and collaboration
• Maintaining accurate records, files and documentation

Skills

Diary management

Stakeholder management

Communication

Organisational skills

Discretion

Relationship building

Adaptability

AI awareness

Tools

Digital collaboration tools

Job description

We are currently partnering with an executive non-departmental public body, who are looking to appoint an Executive Assistant to support the CEO, Chair and Senior Manager on a permanent basis.

This will be a full-time position based in Canary Wharf, with hybrid working (circa two days per week in the office) and a salary of £39,237 per annum.

The ideal candidate will have extensive executive or PA support experience, excellent organisational and diary management skills, and experience working with senior stakeholders. You will be proactive, highly organised and confident managing competing priorities, while using initiative and discretion to anticipate the needs of senior leaders.

Duties will include (but are not limited to):

• Managing complex and changing diaries, prioritising appointments and resolving diary clashes
• Coordinating meetings, travel and practical arrangements for senior leaders
• Acting as a key point of contact for internal and external stakeholders
• Anticipating potential conflicts, competing priorities and emerging issues
• Supporting senior colleagues with planning, deadlines and commitments
• Maintaining systems to track priorities, actions and deadlines
• Capturing actions and decisions from meetings and ensuring appropriate follow-up
• Supporting senior leadership team and staff forum meetings, including scheduling, agendas, minutes and actions
• Assisting with the organisation of workshops, awaydays and other events
• Preparing and formatting papers, briefings, correspondence, presentations and other documents
• Identifying opportunities to streamline processes and improve administrative efficiency
• Using digital tools, technology, AI and automation to improve productivity and collaboration
• Maintaining accurate records, files and documentation

Experience required:

• Experience providing PA or Executive Assistant support to senior leaders
• Excellent organisational, scheduling and diary management experience
• Experience working with senior stakeholders and handling sensitive information with discretion
• Strong written and verbal communication skills
• Experience using a range of digital collaboration, communication and productivity tools
• Ability to quickly learn and adopt new systems and platforms

Skills, knowledge and expertise required:

• Strong organisational and forward-planning skills
• Ability to anticipate issues and proactively identify solutions
• Excellent judgement, discretion and attention to detail
• Ability to manage competing priorities in a fast-paced senior environment
• Confident and diplomatic communication skills
• Ability to build effective relationships and adapt to different working styles
• Confidence providing appropriate challenge, reminders and follow-up
• Curiosity about emerging technologies, AI and automation
• Ability to turn ambiguity into clear, practical next steps

Desirable experience:

• Familiarity with project management principles and processes
• Experience supporting neurodivergent colleagues or working within an inclusive environment

Rewards and Benefits:

• 30 days annual leave plus bank holidays
• Hybrid working
• Employee Assistance Programme
• Access to the Civil Service Pension Scheme, including Alpha
• Employer pension contribution currently 28.9%

Working hours:

• Full-time, permanent
• Monday – Friday
• Hybrid working with a minimum of two days per week in the office

Please note that you require recent relevant experience to apply for this role.