Personal Assistant to the CEO

Office Angels; Exeter; Hybrid; GBP 28,000 - 38,000; Full time

Benefits offered by this job

26 days holiday

Pension scheme

Health & wellbeing

Reward programmes

Free parking

Hybrid working

Learning & development

Perks & discounts

Flexible working

Job summary

Office Angels is seeking an experienced Personal Assistant to support the CEO in Exeter. The role demands proactive diary management, travel arrangements and high-level administrative support in a fast-paced environment.

You will coordinate meetings, prepare documents, liaise with internal and external stakeholders, handle confidential information and maintain a calm, professional approach while delivering exceptional organisational support. Hybrid working is available after settling in.

Qualifications

• Previous experience as a Personal Assistant, Executive Assistant or senior administrative support professional.
• Excellent organisational and time management skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Excellent verbal and written communication skills.
• Strong interpersonal and stakeholder management skills.
• Professional, proactive and solutions-focused approach.
• Experience handling confidential and sensitive information.
• Strong Microsoft 365 skills, including Outlook, Teams, Word and PowerPoint.
• Ability to work independently and take ownership of workload.

Responsibilities

• Manage and coordinate the CEO's diary, appointments and meetings.
• Organise travel arrangements, accommodation and itineraries.
• Prepare meeting agendas, reports, presentations and supporting documentation.
• Coordinate leadership and governance meetings.
• Attend meetings, take minutes and track actions where required.
• Manage correspondence and administrative tasks efficiently.
• Act as a key point of contact for internal and external stakeholders.
• Maintain confidentiality when handling sensitive business information.
• Support the effective day-to-day running of the executive office.
• Anticipate priorities and proactively provide administrative support.

Skills

PA/EA experience

Organisational skills

Time management

Attention to detail

Multitasking

Communication skills

Stakeholder management

Confidentiality

Microsoft 365

Tools

Outlook

Teams

Word

PowerPoint

Job description

Job Title: Personal Assistant to the CEO

Location: Exeter

Salary: £32,500 FTE

Hours: Monday to Friday, 25 hours per week (5 hours per day)

Contract: Permanent

Key Benefits Include:

• 26 days holiday plus bank holiday
• Pension scheme.
• Health and wellbeing support.
• Employee reward and recognition programmes.
• Free parking.
• Flexible and supportive working environment.
• Learning and development opportunities.
• Potential hybrid working arrangements.
• Additional employee perks and discounts.

About the Role:

An exciting opportunity has arisen for an experienced and highly organised Personal Assistant to support the CEO of a successful and well-established organisation based in Exeter.

This role is ideal for an experienced PA, Executive Assistant or senior administrator who enjoys working at pace, managing multiple priorities and ensuring everything runs smoothly behind the scenes.

You will be responsible for coordinating a busy diary, arranging meetings, preparing documentation, organising travel and acting as a key point of contact for both internal and external stakeholders.

This is a fantastic opportunity to join a professional organisation where your organisational skills, attention to detail and ability to build strong working relationships will make a real impact.

Key Responsibilities:

• Manage and coordinate the CEO's diary, appointments and meetings.
• Organise travel arrangements, accommodation and itineraries.
• Prepare meeting agendas, reports, presentations and supporting documentation.
• Coordinate leadership and governance meetings.
• Attend meetings, take minutes and track actions where required.
• Manage correspondence and administrative tasks efficiently.
• Act as a key point of contact for internal and external stakeholders.
• Maintain confidentiality when handling sensitive business information.
• Support the effective day-to-day running of the executive office.
• Anticipate priorities and proactively provide administrative support.

About You:

Essential

• Previous experience as a Personal Assistant, Executive Assistant or senior administrative support professional.
• Excellent organisational and time management skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Excellent verbal and written communication skills.
• Strong interpersonal and stakeholder management skills.
• Professional, proactive and solutions-focused approach.
• Experience handling confidential and sensitive information.
• Strong Microsoft 365 skills, including Outlook, Teams, Word and PowerPoint.
• Ability to work independently and take ownership of workload.

Desirable

• Experience supporting a CEO, Managing Director or Senior Leadership Team.
• Experience coordinating board or senior management meetings.
• Minute-taking experience.
• Experience managing complex diaries and scheduling requirements.
• Exposure to governance or executive administration activities.

Personal Attributes

• Professional, reliable and highly organised.
• Calm and composed under pressure.
• Positive and proactive attitude.
• Strong sense of ownership and accountability.
• Excellent attention to detail.
• Discreet and trustworthy.
• Confident communicating with stakeholders at all levels.
• Adaptable and comfortable managing changing priorities.
• Someone who takes pride in delivering exceptional support.

Working Environment

• Part-time, permanent role.
• Based in Exeter.
• Monday to Friday, 25 hours per week.
• Flexibility around working hours may be considered.
• Hybrid working opportunity available following a successful settling-in period.

Ready to Make an Impact?

If you're an experienced Personal Assistant who enjoys supporting senior leaders, thrives in a fast-paced environment and takes pride in keeping everything organised behind the scenes, we'd love to hear from you.

This is an excellent opportunity to join a successful organisation where you'll play a key role in supporting the CEO and contributing to the smooth running of the business.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.