PA/Administrator

Focus Resourcing Limited; Birmingham; On-site; GBP 14,000 - 19,000; Full time

Job summary

Focus Resourcing Limited is urgently seeking a PA/Administrator to join our team on a temporary six-week basis. The role is office-based, Monday to Friday, 9:00-17:30, near Cherry Street with no parking available.

You will provide admin support under the Senior Administrator, handling a range of office tasks, report formatting, meeting coordination, travel bookings, stationery orders, and general office duties.

Qualifications

• Experience in a professional services environment preferred.
• Strong admin/MS Office skills considered an asset.
• Graduates with good admin skills will be considered.

Responsibilities

• Meet and greet visitors.
• Format reports, letters and fee proposals.
• Use Outlook to arrange meetings and book rooms.
• Arrange travel, accommodation and car hire for colleagues.

Skills

MS Office

Reception

Office administration

Time management

Communication

Tools

Microsoft Outlook

PowerPoint

Excel

Word

Microsoft Teams

Job description

PA/Administrator Urgently Required

Location: Close to Cherry Street with no parking

Hours: 9-5.30pm Monday to Friday all office based

Contract: Temp role for 6 weeks approx. to cover sickness

Working for this large, well established company you will provide administrative support to the office working under the direction of the Senior Administrator. The support provided includes undertaking office specific activities and supporting project teams. You will provide general admin support to the office. Daily responsibilities will include a variety of tasks.

Your role:

• Meeting and greeting visitors
• Formatting of reports, letters and fee proposals
• Using Microsoft Outlook to arrange meetings and book meeting rooms
• Arrange travel, accommodation and car hire for colleagues at all levels. You may be required to assist with the organisation of external events.
• Assist the Senior Administrator in the office running/facilities management tasks
• You will deal with deliveries and arrange couriers
• Place orders for office supplies, stationery, PPE
• Assisting with room set up/set down for meetings
• Ordering catering
• Raise purchase orders, process expense claims, complete timecards and arrange meetings/communicate with colleagues using 'Microsoft Teams.
• Produce PowerPoint presentations and spread sheets, report formatting and production.
• Print, scan, copy documents.

The person:

• Ideally you will have previous experience in a professional services environment, but strong graduates with good admin/MS office skills will be considered
• You will need to have a friendly, open approach to how you work, while being able to actively work with the technical teams and support many of the administrative activities
• Previous experience of working in a busy office environment undertaking reception and office administration duties and have strong computer skills in Microsoft Outlook, Word, Excel and PowerPoint preferred
• You will have a high degree of self-management, initiative, reliability and flexibility to ensure that the best possible service is given to internal and external clients
• You will have the ability to manage multiple priorities with professionalism and attention to detail