Outpatient Clinic Administrator

Nuclearinst; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

An exciting opportunity awaits as a Clinic Administrator in a leading NHS trust. This role involves delivering frontline administrative support within a busy outpatient team, ensuring high-quality service to patients and clinical teams. You will thrive in a collaborative environment, demonstrating excellent customer service and communication skills while managing a variety of administrative tasks. Join a forward-thinking organization committed to exceptional patient care and continuous improvement. If you are self-motivated, organized, and passionate about making a difference in healthcare, this is the perfect role for you.

Qualifications

• Enthusiastic individual with excellent customer service and communication skills.
• Previous administrative experience and good organizational skills required.

Responsibilities

• Provide full clinic receptionist and administrative support to clinical teams.
• Respond effectively and respectfully to patient queries.

Skills

Customer Service Skills

Communication Skills

Organizational Skills

IT Skills (Microsoft Office)

Tools

Epic (Patient Administration Record)

Job description

An exciting opportunity has arisen for a Clinic Administrator to join the UCH Outpatients Department. You will be part of an outpatient team delivering a frontline administrative support service to both patients and clinical teams.

We are seeking an enthusiastic individual who enjoys working within a busy multi-disciplinary outpatient team to support in the delivery of a high quality outpatient service. You will work collaboratively to provide full clinic receptionist and administrative support to various clinical teams, patients and visitors across the three medical specialties outpatient departments. This is a permanent full-time role with working hours of 37.5 hours per week with shifts spanning across our operational times of 8am–6pm.

The successful candidate must have excellent customer service and communication skills, you will need to be enthusiastic, self-motivated with a pro-active approach towards teamwork and service delivery. You will have a high degree of empathy, diplomacy and sensitivity with an acute awareness of the needs of both patients and the clinical teams.
In addition, you should have good organisational skills supported by previous administrative experience. You will be required to possess a competent level of IT skills using Microsoft Office software packages; experience in the use of the Epic (Patient administration Record) or similar IT systems will be an advantage but not essential.

This is an actively busy role and the successful candidate is required to be able to demonstrate the Trust values, and meet the responsibilities of the job description and person specification. With customer service being a high priority, you will have the ability to respond effectively and respectfully to patient queries.

You will also share our vision to continually improve our patients' experiences across our outpatient departments and be a part of a team heavily invested in a commitment to providing an exceptional service to all stakeholders.

University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas. Our vision is to deliver top-quality patient care, excellent education, and world-class research.

We provide first-class acute and specialist services across eight sites:

1. University College Hospital (incorporating the Elizabeth Garrett Anderson Wing)
2. National Hospital for Neurology and Neurosurgery
3. Royal National ENT and Eastman Dental Hospitals
4. University College Hospital Grafton Way Building
5. Royal London Hospital for Integrated Medicine
6. University College Hospital Macmillan Cancer Centre
7. The Hospital for Tropical Diseases
8. University College Hospital at Westmoreland Street

We are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women’s health and the treatment of cancer, infection, neurological, gastrointestinal and oral disease. It has world-class support services including critical care, imaging, nuclear medicine and pathology.

We are committed to sustainability and have pledged to become a carbon net zero health service, embedding sustainable practice throughout UCLH. We have set an ambitious target of net zero for our direct emissions by 2031 and indirect emissions by 2040.

For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description.

Come and be a part of the best NHS trust in England to work for, according to our staff!

• UCLH top trust to work at in England - In the most recent NHS staff survey UCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England – for the third year in a row.

UCLH recognises the benefits of flexible working for staff – To find out more, visit: Flexible working.

To discover more about what makes UCLH a great place to work, visit: Why Choose UCLH?