Orthopaedic Loan Kit coordinator/Omnicell System Administrator

Betsi Cadwaladr University Health Board; Rhyl; On-site; GBP 26,000 - 36,000; Full time

Job summary

Theatre Services at Betsi Cadwaladr University Health Board is seeking an organised Orthopaedic Loan Kit Coordinator / Omnicell System Administrator to ensure timely provision of loan kits and accurate stock control for orthopaedic surgery.

You will coordinate with surgical teams, procurement and suppliers, manage instrument sets and system data, and oversee service contracts. Welsh language ability is desirable.

Responsibilities

• Implement an effective loan kit service by ensuring requirements are acquired from surgical team and are planned in association with theatre scheduling.
• Resolve day to day loan kit queries raised by theatres.
• Ensure loan kit required for operating lists is ordered in good time and recorded appropriately as per process.
• Prepare all loan sets for HSDU by checking all instrumentation is present and correct as per supplies checksheets and bar code and list all trays.
• Liaise with suppliers to obtain accurate costs for hire/delivery and agree the delivery and collection dates of kits.
• Receipting of Purchase Orders once loan accurate costs have been obtained from the supplier.
• Check Orthopaedic goods received against supplier's delivery note e.g., Stores, WHS etc. for accuracy of delivery and suitable shelf life. Using Omnicell system where appropriate.
• Oversee all equipment contracts as well as maintenance and service contracts for all specialized medical equipment.

Job description

An exciting opportunity has arisen for an organised and proactive individual to join our Theatre Services team as an Orthopaedic Loan Kit Coordinator / Omnicell System Administrator. This key role supports the safe and efficient delivery of orthopaedic surgery through the coordination of specialist loan kits, management of theatre inventory systems, and oversight of equipment and service contracts. Working closely with clinical teams, procurement colleagues, and external suppliers, you will help ensure the right equipment is available at the right time while driving improvements in stock management, efficiency, and value for money.

Implement an effective loan kit service by ensuring requirements are acquired from surgical team and are planned in association with theatre scheduling.

Resolve day to day loan kit queries raised by theatres.

Ensure loan kit required for operating lists is ordered in good time and recorded appropriately as per process.

Prepare all loan sets for HSDU by checking all instrumentation ispresent and correct as per supplies checksheets and bar code and listall trays.

Liaisewith suppliers toobtain accuratecostsfor hire/deliveryand agree the delivery and collection datesof kits.

Receipting of Purchase Orders once loan accurate costs have been obtained from the supplier.

Check Orthopaedic goods received against supplier's delivery note e.g., Stores, WHS etc. for accuracy of delivery and suitable shelf life. Using Omnicell system where appropriate.

Oversee all equipment contracts as well as maintenance and service contracts for all specialized medical equipment.

The ability to speak Welsh is desirable for this post; Welsh and /or English speakers are equally welcome to apply

If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and 'Proud to Lead' competence framework.

Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the "Disability Confident Employer" scheme.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.