Operations Support Coordinator

Confidential; England; On-site; GBP 32,000 - 35,000; Full time

Job summary

Confidential in Southampton, Hampshire is seeking an experienced Operations Support Coordinator on a 6-month contract to support its UK operations team, working within roadside technology and traffic safety.

You will coordinate operational administration, customer reporting, and ensure invoices, purchase orders and records are accurate and processed on time, in collaboration with the Operations Manager, field engineers and contractors.

Qualifications

• At least three years in business administration or operations support.
• Experience supporting technicians/maintenance teams in technical/regulatory settings.
• Experience processing invoices and purchase orders with ERP systems.
• Proficient in Excel and data accuracy for reports.
• Ability to produce customer and senior management reports.
• Foundational project support skills: scheduling and coordination.
• Strong communication and deadline management.
• Level 3/4 business administration qualification desirable.

Responsibilities

• Process monthly customer invoices with contract requirements and approvals.
• Raise, track and reconcile POs for equipment, services and materials.
• Prepare customer performance reports on KPIs and service levels.
• Coordinate permits, site access and contractor inductions for field work.
• Maintain accurate registers, compliance records and project trackers.
• Manage customer support inboxes and escalate issues.
• Analyse service data to identify recurring problems and improvements.
• Maintain meeting actions and audit evidence with colleagues and contractors.

Skills

Organisation

Communication

Data analysis

Time management

Education

Business administration qualification (Level 3/4)

Tools

SAP Business ByDesign

Microsoft Excel

Job description

• Operations Support Coordinator
• Southampton, Hampshire
• 6-month contract
• £32,000 to £35,000 per year (Pro-Rata)

Summary:

Our client is looking for an experienced, organised Operations Support Coordinator to support its UK operations team based in Southampton, working within roadside technology and traffic safety.

You will coordinate operational administration and customer reporting, while ensuring invoices, purchase orders and supporting records are accurate and processed on time.

Working closely with the Operations Manager, field engineers and contractors, you will help keep maintenance activities and customer projects running smoothly.

This position would suit someone comfortable managing competing deadlines, investigating discrepancies and following actions through to completion within a technical service environment.

Role and Responsibilities

• Process monthly customer invoices, checking contract requirements, supporting documentation, purchase order references and internal approvals.
• Raise, track and reconcile purchase orders for equipment, contractor services and project materials.
• Prepare customer performance reports covering service levels, KPIs, maintenance activity and contractual reporting requirements.
• Coordinate work permits, site access and contractor inductions to support planned field activities.
• Maintain accurate operational registers, compliance records, project trackers and asset information.
• Manage customer support inboxes, prioritising requests, tracking responses and escalating outstanding issues.
• Analyse service and maintenance data to identify recurring problems, reporting discrepancies and opportunities for improvement.
• Maintain meeting actions, controlled documents and audit evidence, following up with relevant colleagues and contractors.

Skills and Experience

• At least three years experience in business administration, operations support or a closely related position.
• Experience supporting technicians or maintenance teams within a technical, regulated environment.
• Practical experience processing invoices and purchase orders using an ERP system; SAP Business ByDesign experience is desirable.
• Advanced Microsoft Office skills, particularly Excel, with confidence maintaining spreadsheets and checking data accuracy.
• Experience gathering and analysing operational information to produce clear customer and senior management reports.
• Foundational project support skills, including scheduling, documentation, action tracking and coordination.
• Strong communication skills, with the ability to manage customer queries and obtain information from busy operational teams.
• A careful, structured approach to managing deadlines, resolving discrepancies and maintaining auditable records.
• A Level 3 or Level 4 business administration qualification, or equivalent, is desirable.