Operations Support Assistant

Multitask Personnel; Rotherham; On-site; GBP 26,000 - 30,000; Full time

Benefits offered by this job

Company pension

23 days holiday

On-site parking

Casual dress code

Job summary

Multitask Personnel is seeking an organised Operations Support Assistant in Thurnscoe near Rotherham to provide day-to-day admin and coordination for the field operations team.

You will ensure planned works, stock, job records and compliance documents are accurate and readily available, with responsibilities spanning administration, fleet records and close collaboration with office and field staff.

Qualifications

• Experience in administration, operations support or coordination.
• Excellent attention to detail and strong organisational skills.
• Proficient in Microsoft Office, spreadsheets and data-entry systems.
• Able to manage multiple tasks and changing priorities.
• Strong communication skills and confidence working with office and field-based teams.
• Full UK driving licence preferred.
• Proactive, reliable and supportive approach.
• Ability to work independently and as part of a team.
• Experience in utilities, gas, construction, civils or infrastructure is beneficial.

Responsibilities

• Support managers, supervisors and field-based teams with daily administration and coordination.
• Monitor operational emails, shared inboxes, schedules and trackers.
• Check planned works and highlight missing or conflicting information.
• Process job cards and check documentation for accuracy and completeness.
• Follow up outstanding actions, records and supporting evidence.
• Coordinate stock orders, deliveries and material requirements.
• Assist with fleet administration, vehicle records and compliance checks.
• Maintain accurate operational and compliance records.
• Escalate delays, discrepancies or potential risks to the appropriate manager.

Skills

Attention to detail

Organisational skills

Microsoft Office

Communication skills

Time management

Data-entry systems

Tools

Microsoft Office

Spreadsheets

Trackers

Job description

Operations Support Assistant

Location: Thurnscoe, Rotherham
Salary: £26,437 to £30,000 per annum, depending on experience
Contract: Permanent, office-based

Multitask Personnel are pleased to be working with our client, a UK-based utility and energy services company specialising in gas, electricity and EV charging solutions for domestic, commercial and industrial clients.

They are looking for an organised and proactive Operations Support Assistant to provide day-to-day administrative and coordination support to their field operations team. You will help ensure planned works, materials, job records and operational information are accurate, complete and available when required.

Key Responsibilities

• Supporting managers, supervisors and field-based teams with daily administration and coordination
• Monitoring operational emails, shared inboxes, schedules and trackers
• Checking planned works and highlighting missing or conflicting information
• Processing job cards and checking documentation for accuracy and completeness
• Following up outstanding actions, records and supporting evidence
• Coordinating stock orders, deliveries and material requirements
• Assisting with fleet administration, vehicle records and compliance checks
• Maintaining accurate operational and compliance records
• Escalating delays, discrepancies or potential risks to the appropriate manager

What We’re Looking For

• Previous experience within administration, operations support or coordination
• Excellent attention to detail and strong organisational skills
• Confident using Microsoft Office, spreadsheets, trackers and data-entry systems
• Able to manage multiple tasks and changing priorities
• Strong communication skills and confidence working with office and field-based teams
• A full UK driving licence is preferred, as the successful candidate may occasionally be required to support the operational team with deliveries and collections when business needs require.

• A proactive, reliable and supportive approach
• The ability to work independently and as part of a team

Experience within utilities, gas, construction, civils or infrastructure would be beneficial, along with previous exposure to stock, fleet, job cards or field operations administration.

Benefits

• Salary of £26,437 to £30,000, depending on experience
• 23 days’ holiday, increasing with length of service up to 25 days
• Company pension
• Casual dress code
• On-site parking

If you are an organised and detail-focused administrator who enjoys working in a busy operational environment, we would love to hear from you.