Operations Administrator

Ambitions Personnel; Huntingdon; On-site; GBP 24,000 - 30,000; Full time

Benefits offered by this job

Private healthcare

Pension plan

25 days annual leave

Life assurance

Personal accident cover

Virtual GP service

Bonus scheme

Family-friendly benefits

Job summary

Ambitions Personnel is seeking an organised Operations Administrator in Huntingdon, Cambridgeshire. The role is full-time (37.5 hours) on a fixed-term contract until 31 March 2027, with a salary around £27,000 depending on skills and experience.

You will support day-to-day operations within a busy team, handling records, scheduling and communications. The ideal candidate will be experienced in administration, coordination or logistics, with excellent written and verbal communication, strong

Qualifications

• Previous experience in administration, coordination, logistics or similar fast-moving environment.
• Excellent written and verbal communication skills.
• Strong attention to detail and accurate data entry.
• Proficient in Microsoft Office, especially Excel and SharePoint.
• Able to manage multiple tasks and changing priorities.

Responsibilities

• Maintain accurate company records and data across internal systems.
• Review, update and reconcile electronic records daily.
• Book in drivers and vehicles and prepare information for invoicing.
• Check and verify booking references, water volumes and mileage/KMs.
• Maintain contractor records and ensure required documentation is up to date.
• Prepare, maintain and file driver paperwork, water testing results and certificates.
• Raise purchase orders and assist with processing invoices.
• Deal with emails, calls and Teams messages within timescales.
• Assist with scheduling, filing and general administration.
• Support processing of new drivers and maintain confidential information.
• Collaborate with colleagues and contractors to clarify information.
• Identify opportunities to improve processes and maintain high Health & Safety standards.

Skills

Administration

Coordination

Logistics

Data entry

Excel

SharePoint

Communication

Organization

Multitasking

Customer service

Verbal communication

Tools

Microsoft Office

Excel

SharePoint

Job description

Operations Administrator

Location: Huntingdon, Cambridgeshire
Salary: Circa £27,000, dependent on skills and experience
Contract: Fixed Term - until 31st March 2027
Hours: Full-time, 37.5 hours per week, working between 7am and 6pm

Our client is looking for an organised and highly accurate Operations Administrator to join their busy team in Huntingdon.

This is an excellent opportunity for an experienced administrator who enjoys working in a fast-paced, reactive environment where priorities can change quickly.

Working as part of the Operations team, you will provide essential administrative and organisational support, helping to ensure the smooth running of day-to-day operations for customers and contracted partners.

Key Responsibilities

• Maintain accurate company records and data across internal systems

• Review, update and reconcile electronic records on a daily basis

• Book in drivers and vehicles and prepare information for invoicing

• Check and verify booking references, water volumes and mileage/KMs

• Maintain contractor records and ensure required documentation is up to date

• Prepare, maintain and file driver paperwork, water testing results and certificates

• Raise purchase orders and assist with reviewing and processing invoices

• Deal with emails, telephone calls and Teams messages within agreed timescales

• Assist with scheduling, filing and general administration

• Support the processing of new drivers and maintain confidential information

• Work closely with colleagues and contractors to obtain and clarify information

• Identify opportunities to improve processes and maintain high Health & Safety standards

About You

You will ideally have previous experience in administration, coordination, logistics or a similar fast-moving environment.

We are looking for someone who has:

• Excellent written and verbal communication skills

• Strong attention to detail and accurate data-entry skills

• Good knowledge of Microsoft Office, particularly Excel and SharePoint

• Excellent organisational and administration skills

• The ability to manage multiple tasks and changing priorities

• A proactive approach and the ability to manage your own workload

• A strong customer-service approach

• The confidence to communicate with colleagues, contractors and customers

This is a particularly busy role, so the ability to stay organised, remain calm under pressure and quickly switch between priorities will be important.

What's on Offer?

• Salary of circa £27,000

• Full-time, 37.5 hours per week

• Fixed-term contract until 31st March 2027

• Private healthcare

• 21% combined pension contribution

• 25 days' annual leave, increasing with service

• Option to purchase additional holiday

• Life assurance

• Personal accident cover

• Virtual GP service

• Bonus scheme

• Excellent family-friendly benefits

Closing date: 6th October 2026