Operations Outbound Coordinator

Pixi Beauty; Greater London; On-site; GBP 26,000 - 36,000; Full time

Job summary

Pixi Beauty in London (On-site) is seeking an experienced Operations Outbound Coordinator to manage the EMEA outbound flow, ensuring on-time delivery and smooth warehouse throughput. You will send shipping notices, coordinate with 3PLs, and generate packing lists and invoices.

The role requires strong organizational, communication, and Excel skills, with a collaborative mindset to support continuous improvement in outbound logistics and key accounts across Pixi's retail and wholesale channels.

Qualifications

• Proven experience in a Logistics role.
• Strong organizational and administrative abilities.
• Excellent communication skills.
• Proficiency in Excel and MS Office.

Responsibilities

• Coordinate and schedule all outbound shipments per customer requirements and policies.
• Work with 3PLs to ensure orders are picked, packed, and shipped on time in full.
• Communicate with carriers to arrange timely delivery and pickup.
• Track shipments to meet delivery requirements.
• Prepare packing lists, commercial invoices, and shipping instructions.
• Update shipping manuals and ensure compliance with requirements.
• Respond to sales team inquiries and update on delivery status.
• Manage logistics inbox and file emails.
• Coordinate with Ops Inbound for up-to-date inbound information.
• Perform Ops admin tasks for key accounts.
• Prepare reports for senior management.
• Support continuous improvement initiatives in outbound logistics.

Skills

Logistics experience

Attention to detail

Excellent communication

Team player

Willingness to learn

Tools

Excel

Microsoft Office

Job description

Operations Outbound Coordinator (EMEA)

Pixi Inc.London, UK (On-site)

Background:

Pixi was created in 1999 and launched in our Flagship Boutique in Soho, London. Pixi has a loyal worldwide following thanks to its pure, awakening & skin-loving products that create a naturally radiant ‘’just had a good night’s sleep’’ look. Passionate about skincare, Petra creates innovative formulations that are infused with botanicals and beneficial ingredients. Petra has a real-world experience as a busy working mother of four; therefore, Pixi is truly about multi-tasking, flaw fixing youth – enhancing products for people on the go. Pixi’s mission is the same now as it was on the first day the Pixi boutique opened; to simply bring out the best in everyone - to make everyone look like themselves, only better! Flawless in few fuss-free minutes – that is what Pixi is about!

Role Overview:

We are looking for an experienced and skilled Operations Outbound Coordinator to assist in the management of all EMEA outbound flow to our customers, ensuring effective and efficient throughput in the warehouse and on-time delivery to our customers. This individual will be responsible for: sending shipping advice notices to the warehouses, assisting with the flow and transit times to ensure on-time delivery, updates to the sales team on order status and generation of shipping documents for example, commercial invoices and packing lists. Having strong communication and organization skills are essential for success within this role.

Key Job Responsibilities:

• Coordinating and scheduling all outbound shipments in accordance with customer requirements and company policies.
• Working closely with our 3PL’s to ensure orders are picked, packed and shipped on time in full.
• Communicating with carriers and 3PL’s to arrange timely delivery and pickup, ensuring prompt delivery/collection of shipments through fluid follow-up measures.
• Tracking shipments to meet customer delivery requirements.
• Preparing documents, packing lists, commercial invoices, and shipping instructions.
• Updating new shipping manuals and ensuring compliance with established requirements.
• Responding to sales team questions and enquiries and feeding back on status of deliveries.
• Managing logistics’ inbox, responding and filing of emails.
• Working with the Ops Inbound team for up-to-date inbound information and prioritizing shipments and deliveries where necessary.
• Performing the Ops administrative tasks required to manage key accounts.
• Preparing reports for senior management, when appropriate.
• Supporting continuous improvement initiatives related to outbound logistics and operational efficiency.
• Assisting with special events, send outs, and all other Pixi Ltd company initiatives.
• Unloading product deliveries to the office and our Boutique store as needed.

Essential Skills Required:

• Proven experience in a Logistics role.
• Must have an eye for detail, superb organizational skills and administrative abilities.
• Must have excellent communication skills.
• Must have excellent Excel and Microsoft Office skills.
• Must have a willingness to learn and have a positive team player attitude.
• Previous experience in the Beauty and skincare sector preferable.