Operations & Office Experience Coordinator

Bentley Project Management Ltd; Nottingham; On-site; GBP 22,000 - 32,000; Full time

Job summary

Bentley Project Management Ltd in Nottingham is seeking an Operations Coordinator to oversee the day-to-day office operations, facilities, IT support and supplier coordination. You will be a key contact across the business, ensuring teams have the tools, systems and environment they need to perform at their best.

The role also covers health and safety, project administration and onboarding/offboarding, maintaining records, and supporting audits and events.

Qualifications

• Strong experience in an operational, office management or administration role.
• Excellent organisational skills and the ability to manage a varied workload.
• Strong IT skills, particularly Microsoft Office.

Responsibilities

• Manage day-to-day office operations including facilities, supplies, meeting rooms and reception.
• Liaise with landlord and suppliers, coordinate maintenance and resolve issues.
• Manage the office booking system for desks and meeting rooms.
• Provide first-line IT and communications support with external IT provider as needed.
• Procure IT equipment, mobile devices, licences and maintain asset records.
• Support onboarding/offboarding, including IT setup and access passes.
• Maintain records for suppliers, IT assets and IMS documentation.
• Support internal audits, non-conformances and audit preparation.
• Handle health and safety activities: fire procedures, risk assessments, PAT testing, first aid.
• Provide project administration support: new projects, folders, archiving.
• Support bid/tender information gathering; provide PA to Executive Board; organise events.

Skills

Operational experience

Office management

Administration

Supplier coordination

IT support

Communication skills

Tools

Microsoft Office

Job description

Bentley Project Management Ltd in Nottingham is seeking an Operations Coordinator to oversee the day-to-day office operations, facilities, IT support and supplier coordination. You will be a key contact across the business, ensuring teams have the tools, systems and environment they need to perform at their best.

The role also covers health and safety, project administration and onboarding/offboarding, maintaining records, and supporting audits and events.