Operations Office Administrator

Tangerine Group; Lytham St Annes; On-site; GBP 22,000 - 28,000; Full time

Job summary

Tangerine Group is seeking an organised Operations Office Administrator to support the Planning function from our on-site location in Lytham. You will assist purchasing, inventory management, quality control coordination and day-to-day administrative tasks across Production, Purchasing, Warehouse, and Accounts teams.

Apply your strong IT skills and experience with ERP systems to maintain records, generate reports, and support timely data entry and documentation.

Qualifications

• Proven experience in administrative, operations, purchasing or planning support roles.
• Strong IT skills, especially Microsoft Excel.
• Experience using Sage Line 200 or similar ERP systems.
• Excellent organisational and record-keeping abilities.
• Strong written and verbal communication skills.

Responsibilities

• Purchase Order Administration: processing orders accurately and ensuring approvals.
• Supplier & Inventory Coordination: track orders, chase CoAs, ensure material availability.
• Quality & Documentation Support: liaise with QC and labs, manage documentation.
• Data & Systems Administration: update DTS/GRS, maintain records and data entry.
• General Administrative Support: assist Planning Team, attend meetings, support ops tasks.

Skills

Microsoft Excel

Sage Line 200

Organisational skills

Documentation

Tools

ERP systems

Job description

Competitive Salary | Full Time | On-Site | Lytham

Are you an organised and detail-oriented administrator looking to join a fast-paced Operations team? Tangerine Group is seeking an Operations Office Administrator to provide essential administrative support to the Planning function, helping ensure the smooth flow of materials, documentation, and supplier communications across the business.

About The Role

Reporting to the Operations Director, you'll play a key role in supporting purchasing, inventory management, quality control coordination, and day-to-day operational administration. Working closely with Production, Purchasing, Warehouse, Quality Control, and Accounts teams, you'll contribute to maintaining efficient supply chain and operational processes.

This is an excellent opportunity for someone with strong administrative and IT skills who enjoys working in a collaborative environment and takes pride in delivering accurate, timely work.

What You'll Be Doing

As an Operations Office Administrator, you'll support a variety of operational and planning activities, including:

Purchase Order Administration

• Processing purchase orders accurately and efficiently
• Ensuring appropriate approval and sign-off procedures are followed
• Confirming purchase orders with suppliers and maintaining accurate records

Supplier & Inventory Coordination

• Tracking supplier orders and monitoring delivery status
• Chasing suppliers for Certificates of Analysis (CoAs)
• Supporting the timely availability of materials for production

Quality & Documentation Support

• Liaising with Quality Control and external testing laboratories to prioritise raw material testing
• Distributing relevant purchase order documentation to Quality Control, Warehouse, and Accounts teams
• Maintaining accurate filing systems and ensuring documentation is readily available

Data & Systems Administration

• Updating Daily Transfer Sheets (DTS) and Goods Received Sheets (GRS)
• Maintaining operational records and administrative databases
• Supporting planning activities through timely and accurate data entry

General Administrative Support

• Providing administrative support to the Planning Team
• Attending meetings and training sessions when required
• Supporting additional operational administration tasks as directed by the Head of Planning

What We’re Looking For

We’re looking for a proactive and organised individual who enjoys supporting operational teams and managing administrative processes.

You’ll ideally have:

• Previous experience in an administrative, operations, purchasing, or planning support role
• Strong IT skills, particularly in Microsoft Excel
• Experience using Sage Line 200 or similar ERP systems
• Excellent organisational and record-keeping skills
• Strong written and verbal communication skills

You’ll be someone who:

• Has excellent attention to detail
• Can manage multiple priorities and meet deadlines
• Builds positive working relationships with colleagues and suppliers
• Acts with honesty, integrity, and professionalism
• Takes ownership of their work and contributes to continuous improvement

Why Join Tangerine Group?

As part of our Operations team, you'll play an important role in supporting the supply chain and planning processes that keep our business running efficiently. You'll work alongside experienced colleagues across multiple departments, gain exposure to a variety of operational functions, and develop valuable skills in procurement, planning, systems administration, and cross-functional collaboration.

This is a great opportunity to join a growing business where your contribution is valued and where you'll be supported to develop your career within a dynamic operational environment.