Supply Chain and Operations Administrator

Key Appointments (UK) Ltd; Leeds; Hybrid; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Hybrid work after training

Mental health support

Career development

Training programmes

Wellbeing initiatives

Collaborative international business

Job summary

Key Appointments UK Ltd in Leeds is seeking a Supply Chain and Operations Administrator to support Purchasing, Warehouse and Production teams. You will ensure stock and processes are managed efficiently, maintaining ERP records and producing KPI reports.

The role offers hybrid working after an initial training period and opportunities for development within a growing international business. The ideal candidate is highly organised, with strong Excel/Word skills and experience with ERP systems,

Qualifications

• Experience in a fast-paced admin environment.
• Strong MS Office skills, especially Excel and Word.
• Experience using ERP systems such as Dynamics 365 or similar.
• Excellent written and verbal communication skills.
• Highly organised with strong prioritisation and accuracy.

Responsibilities

• Create, maintain and expedite purchase orders using Dynamics 365 (D365).
• Liaise with suppliers, transport providers and internal teams to ensure on-time materials arrival.
• Coordinate Goods In bookings and warehouse documentation, including Certificates of Analysis.
• Process stock receipts, transfers, production transactions, repacks and stock adjustments.
• Support production administration ensuring manufacturing documentation is complete and accurate.
• Carry out stock reconciliations, investigate discrepancies and assist with stocktakes.
• Maintain accurate stock records and master data in the ERP system.
• Produce inventory reports and operational KPI information.
• Provide admin support across Purchasing, Warehouse and Supply Chain teams.

Skills

Excel

ERP systems

Data entry

Attention to detail

Communication

Organisation

Tools

Dynamics 365

Job description

Supply Chain and Operations Administrator | Leeds City Centre Full Time | Permanent

Are you an organised administrator who enjoys keeping things running smoothly behind the scenes?

Do you have excellent attention to detail and enjoy working with data, systems and processes?

If you're looking for an opportunity to join a growing international business where your work genuinely makes a difference, we'd love to hear from you.

We're recruiting for a Supply Chain and Operations Administrator to support the Purchasing, Warehouse and Production teams, ensuring products, stock and operational processes are managed efficiently and accurately.

What you'll be doing...

• Creating, maintaining and expediting purchase orders using Microsoft Dynamics 365 (D365)
• Liaising with suppliers, transport providers and internal teams to ensure materials arrive on time
• Coordinating Goods In bookings and processing warehouse documentation, including Certificates of Analysis
• Processing stock receipts, transfers, production transactions, repacks and authorised stock adjustments
• Supporting production administration, ensuring manufacturing documentation is completed accurately
• Carrying out stock reconciliations, investigating inventory discrepancies and assisting with stocktakes
• Maintaining accurate stock records and master data within the ERP system
• Producing inventory reports and operational KPI information
• Providing administrative support across Purchasing, Warehouse and Supply Chain teams

What we're looking for...

We're looking for someone who is highly organised, enjoys working with systems and takes pride in producing accurate work.

• Previous administration experience within a fast-paced environment
• Strong Microsoft Office skills, particularly Excel and Word
• Experience using Microsoft Dynamics 365 or another ERP system
• Excellent written and verbal communication skills
• Strong organisational and prioritisation skills
• High levels of accuracy and attention to detail
• Good numeracy and data processing skills

It would be advantageous if you also have experience within:

• Purchasing, procurement or supply chain administration
• Stock control or inventory management
• Warehouse or production administration

What's in it for you?

• Generous holiday allowance with buy/sell holiday scheme
• Hybrid working following the training period
• Ongoing professional development and career progression opportunities
• External training and internal development programmes
• Mental health support, including free counselling services
• Wellbeing initiatives and physical activity challenges
• The opportunity to join a collaborative international business that values innovation and continuous improvement

About the Company

This leading speciality chemicals distributor has offices across Europe. Their products form the building blocks of thousands of everyday consumer products, from cosmetics and pharmaceuticals to cleaning and personal care products.

As part of a group of companies, they offer a supportive, collaborative culture where people are trusted, encouraged to share ideas and given opportunities to develop their careers. Diversity, Equality and Inclusion are at the heart of the business, creating an environment where everyone can thrive.

Please apply with an up-to-date CV.

Key Appointments UK Ltd will assess your suitability for the role based on the information contained in your CV and application. This includes your skills, experience, education and location.

By applying for this role, you give consent for your CV to be processed by Key Appointments UK Ltd for recruitment purposes only. Our full Privacy Policy is available at key-appointments.

Unfortunately, due to the number of applications we receive, we are unable to provide specific feedback if your application is unsuccessful. We will endeavour to provide an outcome as soon as possible.