Operations Manager: Scheduling & Director Support (Hybrid)

RecruitmentRevolution.com; Windsor; Hybrid; GBP 35,000 - 40,000; Full time

Job summary

Active IT in Windsor is seeking an organised Operations Manager to coordinate engineers, manage client and supplier administration, oversee day-to-day processes and provide trusted PA support to the Director.

This role connects clients, engineers, suppliers and leadership to keep the business moving with a hybrid working model. You will manage engineer schedules, client requests, purchasing, invoicing and office administration.

Qualifications

• Experience in operations coordination, office management or service delivery administration.
• Strong scheduling, diary management and organisational skills.
• Experience coordinating people, field teams or service requests.
• Ability to manage suppliers, purchasing, invoices and general admin.
• Excellent Microsoft 365, Outlook and Excel skills.
• Discretion and a proactive, solutions-focused mindset.

Responsibilities

• Coordinate engineers' diaries, site visits and daily schedules.
• Manage client requests and allocate work to engineers.
• Rearrange schedules quickly for urgent jobs or priorities.
• Track open jobs and projects and chase invoices or renewals.
• Maintain the director's diary, communications and priorities.
• Handle purchasing, supplier communications and office administration.

Skills

Operations coordination

Office management

Scheduling & diary management

Client coordination

Purchasing & invoicing

Microsoft 365 / Excel

Tools

Microsoft 365

Outlook

Excel

Job description

Active IT in Windsor is seeking an organised Operations Manager to coordinate engineers, manage client and supplier administration, oversee day-to-day processes and provide trusted PA support to the Director.

This role connects clients, engineers, suppliers and leadership to keep the business moving with a hybrid working model. You will manage engineer schedules, client requests, purchasing, invoicing and office administration.