Office Operations Manager - Managed IT Services

RecruitmentRevolution.com; Windsor; Hybride; GBP 35 000 - 40 000; Plein temps

Résumé du poste

Active IT in Windsor is seeking an organised Operations Manager to coordinate engineers, manage client and supplier administration, oversee day-to-day processes and provide trusted PA support to the Director.

This role connects clients, engineers, suppliers and leadership to keep the business moving with a hybrid working model. You will manage engineer schedules, client requests, purchasing, invoicing and office administration.

Qualifications

• Experience in operations coordination, office management or service delivery administration.
• Strong scheduling, diary management and organisational skills.
• Experience coordinating people, field teams or service requests.
• Ability to manage suppliers, purchasing, invoices and general admin.
• Excellent Microsoft 365, Outlook and Excel skills.
• Discretion and a proactive, solutions-focused mindset.

Responsabilités

• Coordinate engineers' diaries, site visits and daily schedules.
• Manage client requests and allocate work to engineers.
• Rearrange schedules quickly for urgent jobs or priorities.
• Track open jobs and projects and chase invoices or renewals.
• Maintain the director's diary, communications and priorities.
• Handle purchasing, supplier communications and office administration.

Connaissances

Operations coordination

Office management

Scheduling & diary management

Client coordination

Purchasing & invoicing

Microsoft 365 / Excel

Outils

Microsoft 365

Outlook

Excel

Description du poste

Operations Management | Engineer Scheduling | Purchasing | Client Services | Executive Support

We're Active IT , an established IT services business helping organisations keep their technology running smoothly, securely and efficiently.

Behind every great IT support team is someone making sure the right people are in the right place, clients are kept informed, suppliers deliver on time and the everyday details are taken care of.

That's where you come in.

We're looking for a proactive, highly organised Operations Manager to become a central part of our Windsor operation, coordinating our engineers, managing client and supplier administration, overseeing day-to-day business processes and providing trusted PA support to the Director.

This is a brilliant opportunity for someone who thrives on variety, enjoys taking responsibility and loves being the person everyone can rely on to get things done.

The Role at a Glance

• Operations Manager
• Windsor, Berkshire with Hybrid Flex (subject successful onboarding)
• £35,000 - £40,000
• Service Operations: Engineer Scheduling | Client Coordination | Job Tracking | Resource Planning
• Business Support: Purchasing | Suppliers | Invoicing | Renewals | Office Administration
• Director Support: Diary Management | Correspondence | Priorities | Follow-Ups

Keep the Team Moving. Keep Clients Happy. Keep the Business Running.

You'll be the organisational hub connecting our clients, engineers, suppliers and Director.

When a client needs support, you'll help coordinate the response. When an engineer's schedule changes, you'll rearrange resources. When an order, invoice or project needs chasing, you'll make sure it gets followed through.

You'll also work closely with the Director, helping manage their diary, communications and priorities so they can focus on leading and growing the business.

It's a hands-on role with plenty of moving parts, where being organised, resourceful and able to think on your feet really matters.

Where You'll Make an Impact

Engineer & Service Coordination

• Managing engineers' diaries, site visits and daily schedules
• Coordinating client requests and allocating work to the appropriate engineers
• Rearranging schedules quickly when urgent jobs, sickness or changing priorities arise
• Tracking open jobs and projects, following up to ensure work is completed
• Maintaining the engineers' on-call rota
• Acting as a friendly, professional first point of contact for non-technical client enquiries

Purchasing & Business Operations

• Ordering IT hardware, software and licences from suppliers
• Obtaining supplier quotations to support client proposals
• Following up deliveries, returns and warranty claims
• Tracking software licences, subscriptions and renewal dates
• Preparing invoices, reconciling supplier bills and following up outstanding payments
• Maintaining staff attendance, holiday and absence records

PA Support to the Director

• Managing the Director's diary, appointments and meetings
• Screening and prioritising calls, emails and correspondence
• Arranging travel, bookings and meeting logistics
• Preparing documents, letters and business correspondence
• Following up outstanding actions and ensuring important priorities stay on track

About You

You're the kind of person who can have ten things happening at once and still know exactly what needs doing next.

You're confident dealing with people, comfortable making decisions and naturally proactive when something needs sorting.

You don't need to be an IT engineer or technical specialist, but you'll be comfortable working alongside technical colleagues, learning the terminology and understanding how an IT services business operates.

You'll ideally bring:

• Experience in operations coordination, office management, service delivery administration or a similarly varied role
• Strong scheduling, diary management and organisational skills
• Experience coordinating people, appointments, field teams or service requests
• Confidence managing suppliers, purchasing, invoices and general business administration
• Excellent Microsoft 365, Outlook and Excel skills
• The ability to manage competing priorities and respond calmly to unexpected changes
• Experience supporting a Director or senior manager, or the confidence to take on PA responsibilities
• Discretion, initiative and a practical, solutions-focused mindset

Experience in an IT managed services provider (MSP), technology business, technical service company or field engineering environment would be particularly valuable.

Above all, you'll be energetic, dependable and exceptionally well-organised, with the confidence to take ownership and keep a busy business moving.

Why Active IT?

Technology is at the heart of modern business, and behind every successful IT service is a team that needs to be coordinated, supported and kept one step ahead.

You'll play a central role in making that happen, working closely with engineers, clients, suppliers and the Director.

This is a varied, respon