Operations & Invoicing Specialist

Anderson Recruitment Ltd; England; On-site; GBP 29,000 - 35,000; Full time

Benefits offered by this job

Training programme

Career progression opportunities

Employee discounts

Company pension

Social events

Bonus scheme

Cycle to work

Health and wellbeing support

Job summary

Anderson Recruitment Ltd in Staverton, Gloucester, is seeking an organised Operations Support Administrator to help coordinate assessments, training bookings and paperwork. You will ensure invoicing and documentation are accurate and on time, supporting the cash flow and profitability of the business.

Working closely with the Operations Manager, you will manage diaries, prepare quotes and certificates, and maintain records while delivering high attention to detail in a busy environment.

Qualifications

• To apply, you must be comfortable working in a busy environment and able to be a reliable and assertive member of a busy operational team, whilst maintaining excellent attention to detail and a high level of accuracy with figures, spelling and grammar.

Responsibilities

• Coordinate assessments and training bookings, responding to customer enquiries professionally
• Manage assessor and trainer diaries to ensure appointments and travel are planned efficiently
• Prepare and process quotations, reports, training certificates and other paperwork
• Ensure completed work is processed and invoiced accurately and on time
• Brief assessors and trainers, ensuring they have all the necessary information
• Support accreditation requirements and preparation for annual audits
• Process completed engineer job reports daily, raising accurate customer invoices and certificates
• Check invoice details, pricing and parts against job reports, contracts and quotations
• Process installation invoices and support annual price increases
• Monitor outstanding jobs and follow up on completions, return visits or further action
• Raise new jobs for return visits, accepted quotations and additional work requests
• Maintain accurate and up-to-date customer and job records
• Prepare processing figures and activity reports and training when required
• Upload certificates, inspection records, quotations to customer portals and systems

Job description

Anderson Recruitment Ltd in Staverton, Gloucester, is seeking an organised Operations Support Administrator to help coordinate assessments, training bookings and paperwork. You will ensure invoicing and documentation are accurate and on time, supporting the cash flow and profitability of the business.

Working closely with the Operations Manager, you will manage diaries, prepare quotes and certificates, and maintain records while delivering high attention to detail in a busy environment.