Operations & Finance Administrator

Confidential; Chester; On-site; GBP 26,000 - 34,000; Full time

Job summary

Confidential in Chester is seeking an organised Administrator to join our busy team. You will coordinate finance administration, document control, and workflow management to keep contracts and daily activities running smoothly.

You will handle purchase orders, invoices, compliance documentation, and financial reporting, supporting engineers and operations to keep KPIs and PPMs on track. This role requires excellent IT skills, strong attention to detail, and the ability to work confidently with

Qualifications

• Experience in finance, administrative, or contract support roles (FM experience desirable).
• Strong understanding of financial processes, invoicing, and purchase order workflows.
• Excellent IT skills, especially Excel, Word, and Outlook.
• Highly organised with strong attention to detail and accuracy.
• Confident communicator who can explain complex information clearly.
• Strong numerical ability to calculate percentages, margins and mark-ups.
• Proactive, reliable and able to work independently and as part of a team.

Responsibilities

• Raise, manage, and process purchase orders and invoices for the account.
• Track KPIs, SLAs, and PPM performance and liaise with Engineers to ensure timely tasks.
• Maintain accurate documentation, compliance records, and contract files.
• Respond to finance queries including Accounts Payable/Receivable and open PO reporting.
• Support monthly review packs, reporting, and data consolidation.
• Check invoice accuracy including coding, margins, and billing before submitting to clients.
• Coordinate subcontractors and ensure all paperwork, inductions, and compliance requirements are completed.
• Assist operational teams with quotes, purchase orders, and service delivery queries.
• Promote a safe working environment and assist with Health & Safety reporting.
• Act as a primary point of contact for client queries.

Skills

Organisation

Attention to detail

Communication

Time management

Problem solving

Tools

Excel

Word

Outlook

Job description

Confidential in Chester is seeking an organised Administrator to join our busy team. You will coordinate finance administration, document control, and workflow management to keep contracts and daily activities running smoothly.

You will handle purchase orders, invoices, compliance documentation, and financial reporting, supporting engineers and operations to keep KPIs and PPMs on track. This role requires excellent IT skills, strong attention to detail, and the ability to work confidently with