Operations Finance & Contracts Coordinator

Branta Recruitment Ltd; Chester; On-site; GBP 26,000 - 34,000; Full time

Job summary

Branta Recruitment Ltd in Chester is seeking an organised Administrator to support finance administration, document control and workflow management, ensuring contracts and daily activities run smoothly. You will manage purchase orders, invoices, compliance documentation, and financial reporting, while supporting engineers and the wider team to keep KPIs and PPMs on track.

Strong IT skills and attention to detail are essential.

Qualifications

• Experience within a finance, administrative, or contract support role (FM experience highly desirable).
• Strong understanding of financial processes, invoicing, and purchase order workflows.
• Excellent IT skills, particularly Excel, Word, and Outlook.
• Highly organised with strong attention to detail and accuracy.
• Confident communicator who can simplify and explain complex information.
• Strong numerical ability, capable of calculating percentages, margins, and mark-ups.
• Proactive, reliable, and able to work independently and as part of a wider team.

Responsibilities

• Raise, manage, and process purchase orders and invoices for the account.
• Track KPIs, SLAs, and PPM performance and liaise with Engineers to ensure tasks are completed on time.
• Maintain accurate documentation, compliance records, and contract files.
• Respond to finance queries including Accounts Payable, Accounts Receivable, and open PO reporting.
• Support monthly review packs, reporting, and data consolidation.
• Check invoice accuracy including coding, margins, and billing before submitting to clients.
• Coordinate subcontractors and ensure all paperwork, inductions, and compliance requirements are completed.
• Assist operational teams with quotes, purchase orders, and service delivery queries.
• Promote a safe working environment and assist with Health & Safety reporting.
• Act as a primary point of contact for client queries, providing exceptional customer service.

Skills

Attention to detail

Organizational skills

Communication

Independent worker

Team collaboration

Tools

Excel

Word

Outlook

Job description

Branta Recruitment Ltd in Chester is seeking an organised Administrator to support finance administration, document control and workflow management, ensuring contracts and daily activities run smoothly. You will manage purchase orders, invoices, compliance documentation, and financial reporting, while supporting engineers and the wider team to keep KPIs and PPMs on track.

Strong IT skills and attention to detail are essential.