Operations Coordinator (Fixed Term Contract)

Edge Health; Camden Town; Hybrid; GBP 39,000 - 48,000; Part time

Benefits offered by this job

Pension plan

Private health insurance

Cycle to work scheme

4 days in office + 1 remote day

25 days annual leave

Job summary

Edge Health in London is seeking an experienced Operations Coordinator on a 12-month fixed-term contract to support recruitment, HR admin, board and leadership support, and office experience.

You will collaborate across the team to manage onboarding, training records, vendor relations and health and safety processes, with a strong emphasis on organisation and reliability.

Hybrid role with 4 days in the office and 1 remote day; salary £43,500 per year, reviewed on an rolling basis.

Qualifications

• 5+ years in an office/ops/HR admin or recruitment coordination role.
• Experience in consultancy or professional services is a strong advantage.
• Able to manage multiple recruitment campaigns without missing deadlines.
• Comfort with SharePoint and applicant tracking systems (ATS).
• Willing to wear multiple hats in a boutique, growing team.

Responsibilities

• Coordinate recruitment campaigns day to day with another coordinator.
• Be the main candidate contact with timely, professional correspondence.
• Prepare offer letters and request references.
• Coordinate the internship recruitment programme from launch to offers.
• Oversee onboarding logistics for new starters.
• Track mandatory training and keep records up to date.
• Maintain accurate absence and annual leave records.
• Administer leavers processes and exit paperwork.
• Maintain office flow with vendors and landlord liaison.
• Coordinate team lunches, social events and company-wide meetings.
• Greet visitors and manage deliveries at the office.
• Assist with health and safety tasks (COSHH, risk assessments).
• Keep SharePoint and information architecture tidy and compliant with naming conventions.
• Centralise and track office-related contracts and renewals.
• Draft internal company-wide communications.
• Schedule and minutes for board meetings; support leadership meetings.

Skills

Recruitment coordination

HR administration

Office operations

Stakeholder communication

Event planning

Tools

SharePoint

ATS

Job description

Operations Coordinator (Fixed Term Contract)

Application Deadline: 22 November 2026

Department: Support

Employment Type: Contract / Temp

Location: London

Compensation: £43,500 / year

Description

A great office environment doesn't happen by accident. It takes coordination, smart systems and a people-first mindset. Our mission is to transform the NHS through data, and our operations team makes that possible by giving our people the support and infrastructure they need to focus on high-impact work.

We are looking for an Operations Coordinator to join our operations team on a fixed-term basis for 12 months from January 2027. You will work alongside our existing Operations Coordinator, with a focus on recruitment, HR administration, board and leadership support and the office and workplace experience. This is a role for an experienced professional who can hit the ground running, keep a busy hiring pipeline moving, and be a friendly, reliable point of contact for the whole team.

Key Responsibilities

• Recruitment coordination: Coordinate recruitment campaigns day to day, working closely with another Operations Coordinator, who shares the load during peak hiring periods. This covers posting adverts, tracking applications, initial screening against agreed criteria, scheduling interviews and keeping hiring managers on track.
• Candidate experience: Be the main point of contact for candidates. Send timely, professional correspondence at every stage, including invitations, feedback and rejections.
• Offers: Prepare offer letters and request references.
• Internship programme: Coordinate recruitment for our annual internship programme, from launch through to offers.
• Onboarding logistics: Work with another Operations Coordinator to make sure new starters have a smooth first day, from equipment and desk setup to induction scheduling.
• Training administration: Make sure all team members are up to date with mandatory training and certifications. Track completion, chase outstanding training and keep training records accurate.
• Absence and leave: Maintain accurate absence and annual leave records.
• Leavers: Manage the admin for leavers, including offboarding and exit paperwork.

• The 'office flow': Keep the office a high-standard environment, including supplies, vendors and liaison with the landlord and building services.
• Culture and connection: Coordinate team lunches, social events and company-wide meetings.
• Hosting: Be the friendly face of the office for visitors and deliveries.

• Compliance coordination: Help maintain our health and safety standards, including fire safety, first aid coordination, DSE workstation assessments and COSHH.
• Actions and records: Track actions arising from risk assessments and keep health and safety records up to date.

• Information architecture: Keep our shared drive (SharePoint) organised and make sure the team follows our naming conventions.
• Contract administration: Centralise and track office-related contracts (lease, insurance, software subscriptions), flagging renewal dates well in advance.
• Internal communications: Help draft and distribute company-wide updates.

• Board administration: Schedule board meetings, collate and circulate board packs, take minutes and track actions to completion.
• Leadership team meetings: Attend the weekly leadership team meeting as needed, taking notes and tracking actions.

• Business development and marketing: Act as a flexible resource for BD and marketing initiatives.
• ISO certifications and audits: Work with another Operations Coordinator to support our ISO certifications, including maintaining evidence and documentation and preparing for internal and external audits.

Who You Are

• Experienced all-rounder: You have a solid background (5 years or more) in an office, operations, HR admin or recruitment coordination role. Experience in a consultancy or professional services firm is a strong advantage.
• Confident with recruitment: You have coordinated recruitment before and can manage several live campaigns at once without anything slipping
• Quick to get up to speed: This is a fixed-term role, so you are comfortable picking up established processes quickly and adding value from the first few weeks.
• A small company specialist: You thrive in a boutique, growing team and enjoy the variety of wearing many hats.
• Highly organised: You enjoy a good checklist and can keep track of candidates, contracts, supplies and health and safety dates at the same time.
• A discreet and clear communicator: You write friendly, professional emails to candidates and colleagues, and handle confidential information with good judgement.
• Comfortable with software: You pick up new tools easily, from applicant tracking to SharePoint.
• Enjoys the office buzz: You are at your best working with the team in person, while appreciating a quiet day at home once a week.

Compensation & Benefits

• Competitive Salary: Base salary of £43,500 per annum.
• Performance Reward: A discretionary annual bonus.
• Collaboration & Growth: Work closely with the operations team to shape our future and access regular training to develop your skills.
• The Best of Both Worlds: A vibrant, office-based culture 4 days a week, with 1 day of flexible remote work.
• Flexible Time Off: 25 days annual leave (plus bank holidays), pro rata for the length of the contract.
• Health, Wellbeing & Security: A comprehensive pension plan, an optional private health insurance scheme and cycle to work scheme.

We review applications on a rolling basis and invite candidates to progress through the stages as we go, so encourage you to apply early. If we receive a high number of strong applications, we may close the role before the advertised deadline.