Operations Coordinator

The Methodist Church in Britain; Greater London; Hybrid; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Hybrid working

Job summary

Warmer Homes London is seeking a proactive Operations Coordinator to join the Operations Team on a permanent, full-time basis. The role serves as the team’s central point of contact, managing diaries, onboarding, governance and finance administration within a hybrid setup (two mandatory office days).

The role also involves arranging interviews, maintaining records, and supporting internal communications, events and travel to ensure smooth operations across stakeholders.

Qualifications

• Previous experience providing administrative support in a busy environment.
• Managing competing priorities with confidence.
• Coordinating meetings involving multiple stakeholders.
• Maintaining accurate records, trackers and databases.

Responsibilities

• Coordinate meetings and diaries, including meetings with multiple stakeholders.
• Maintain forward plans, trackers and records, and follow up actions and deadlines.
• Act as a central point of contact so colleagues and stakeholders have the information and support they need.
• Arrange interviews and coordinate onboarding and offboarding, system access, induction, training and new starter arrangements.
• Raise and process purchase orders and invoices and keep accurate financial records.
• Support governance administration.
• Support internal communications.
• Arrange events, travel and meeting logistics.
• Provide general administrative support across the wider team.
• Support team events.

Skills

Effective communicator

Attention to detail

Organisational skills

Independent working

Confidentiality awareness

MS Office proficiency

Team collaboration

Tools

Microsoft Office

Teams

SharePoint

Job description

This permanent Operations Coordinator post sits in the Operations Team of Warmer Homes London, a new organisation funded by the boroughs, the Mayor of London and London Councils. The role is the team's central point of contact, covering diaries, governance, recruitment and onboarding, finance administration and internal communications. Working hybrid, the role is full-time Monday to Friday with two mandatory office days on Tuesday and Thursday. Applications are sifted blind, so the education and employment history sections must be fully completed.

What the job involves

• Coordinate meetings and diaries, including meetings with multiple stakeholders
• Maintain forward plans, trackers and records, and follow up actions and deadlines
• Act as a central point of contact so colleagues and stakeholders have the information and support they need
• Arrange interviews and coordinate onboarding and offboarding, system access, induction, training and new starter arrangements
• Raise and process purchase orders and invoices and keep accurate financial records
• Support governance administration
• Support internal communications
• Arrange events, travel and meeting logistics
• Provide general administrative support across the wider team
• Support team events

Experience

• Previous experience providing administrative support in a busy environment
• Managing competing priorities with confidence
• Coordinating meetings involving multiple stakeholders
• Maintaining accurate records, trackers and databases

Skills & knowledge

• Effective communicator
• Strong attention to detail
• Good organisational skills
• Working independently and using initiative
• Using Microsoft Office, Teams and SharePoint
• Understanding of confidentiality when handling sensitive information

Other

• Building positive working relationships at all levels
• Professional, approachable and customer-focused manner
• Positive and flexible approach
• Sense of ownership and accountability

What’s offered

• Hybrid working as an agile employer