Operations Coordinator

Allscreens Nationwide Ltd; Polegate; On-site; GBP 26,000 - 36,000; Full time

Job summary

Allscreens Nationwide Ltd is seeking an organised Operations Coordinator to support busy operational teams in the arboriculture sector in Polegate, East Sussex. You will help with training, scheduling, compliance and finance administration, acting as a central point of support across HR, Operations and Finance.

You’ll maintain accurate records, assist with site documentation and contribute to community initiatives, while coordinating resources and ensuring safe, efficient service delivery.

Qualifications

• Organised with excellent attention to detail.
• Confident communicating with a range of stakeholders.
• Able to manage multiple priorities and deadlines.
• Positive, proactive and takes ownership of tasks.
• Good administrative skills with strong records management.

Responsibilities

• Training and development support: assist with training plans and onboarding.
• Operations and scheduling: support resource planning, procurement, plant and machinery hire, and rota updates.
• HR and recruitment support: assist with recruitment activity and wellbeing initiatives.
• Employee administration: process holiday requests and timesheet checks.
• Health, safety and compliance: prepare RAMS and site inductions; liaise with Compliance.
• Project and systems support: create/update jobs in Procore; track budget and compliance.
• Finance administration: support invoice logs and forecasting.
• Community and social value: participate in local projects and initiatives.

Skills

Organised

Attention to detail

Stakeholder communication

Prioritisation

Proactive

Team player

Administrative skills

Tools

Procore

Job description

We have a fantastic new job opportunity for an organised, proactive and people-focused Operations Coordinator to support busy operational teams within the arboriculture sector.

If you’ve also worked in the following roles, we’d also like to hear from you: Administrator, Operations Administrator, Business Support Administrator, Project Coordinator, Project Administrator, Team Administrator, Office Coordinator, Scheduling Coordinator, Compliance Coordinator, Resource Coordinator, Operations Assistant

LOCATION: Polegate, East Sussex

JOB TYPE: Full-Time, 1 Year Fixed Term Contract

WORKING HOURS: 42 hours per week

JOB OVERVIEW

This is an excellent opportunity for someone who enjoys bringing structure to a fast-paced operational environment, supporting teams and helping make sure work is delivered safely, efficiently and to a high standard.

Working as the Operations Coordinator you will act as a central point of support for the operations team, assisting with training, onboarding, scheduling, compliance, finance administration and community initiatives.

As the Operations Coordinator you will work closely with colleagues across HR, Operations, Compliance and Finance, helping to maintain accurate records, coordinate resources and support smooth day-to-day service delivery.

The Operations Coordinator will also help maintain systems, support employee administration, assist with site documentation and contribute to local initiatives that create a positive community impact.

DUTIES

• Training and Development: Support training plans, maintain training records, assist with apprenticeships and help onboard new starters
• Operations and Scheduling: Support resource planning, procurement, plant and machinery hire, road space bookings and rota updates
• Recruitment and HR Support: Work with HR and Operations to support recruitment activity, employee wellbeing initiatives and return-to-work processes
• Employee Administration: Process holiday requests through HR, check timesheets and help resolve employee queries
• Health, Safety and Compliance: Prepare RAMS, arrange site inductions and liaise with the Compliance team to ensure requirements are met
• Project and Systems Support: Create and maintain jobs in Procore, update budget and compliance information and help champion the Customer Charter
• Finance Administration: Support invoice logs, financial tracking and forecasting activities
• Community and Social Value: Get involved in local projects and initiatives that create a positive impact in the communities where the organisation works

CANDIDATE REQUIREMENTS

• Highly organised, with excellent attention to detail
• Confident communicating and working with a range of stakeholders
• Comfortable managing multiple priorities and deadlines in a busy operational environment
• Positive, proactive and willing to take ownership of tasks
• Collaborative team player who enjoys supporting others
• Good administrative skills, with the ability to maintain accurate records and follow processes
• Comfortable working with operational systems and updating job, budget and compliance information where required

JOB REF: AWDO-C15073