Operations Coordinator (AWDO-C15073) in Polegate)

AWD online; Polegate; On-site; GBP 28,000 - 30,000; Full time

Job summary

AWD Online is seeking an organised Operations Coordinator to support busy operational teams in the arboriculture sector. You will act as a central point of support for training, onboarding, scheduling, compliance, finance administration and community initiatives.

You will work with HR, Operations, Compliance and Finance to maintain records, coordinate resources and support day-to-day service delivery, including site documentation and local community projects.

Qualifications

• Highly organised with excellent attention to detail.
• Confident communicating with a range of stakeholders.
• Able to manage multiple priorities and deadlines in a busy operational environment.
• Positive, proactive and willing to take ownership of tasks.
• Collaborative team player who enjoys supporting others.
• Good administrative skills, with the ability to maintain accurate records and follow processes.
• Comfortable working with operational systems and updating job, budget and compliance information where required.

Responsibilities

• Training and Development: Support training plans, maintain training records, assist with apprenticeships and help onboard new starters.
• Operations and Scheduling: Support resource planning, procurement, plant and machinery hire, road space bookings and rota updates.
• Recruitment and HR Support: Work with HR and Operations to support recruitment activity, employee wellbeing initiatives and return-to-work processes.
• Employee Administration: Process holiday requests through HR, check timesheets and help resolve employee queries.
• Health, Safety and Compliance: Prepare RAMS, arrange site inductions and liaise with the Compliance team to ensure requirements are met.
• Project and Systems Support: Create and maintain jobs in Procore, update budget and compliance information and help champion the Customer Charter.
• Finance Administration: Support invoice logs, financial tracking and forecasting activities.
• Community and Social Value: Get involved in local projects and initiatives that create a positive impact in the communities where the organisation works.

Skills

Organised

Attention to detail

Stakeholder communication

Multitasking

Team player

Administrative skills

Record keeping

Operational systems

Tools

Procore

Job description

Operations Coordinator

We have a fantastic new job opportunity for an organised, proactive and people-focused Operations Coordinator to support busy operational teams within the arboriculture sector.

If you’ve also worked in the following roles, we’d also like to hear from you: Administrator, Operations Administrator, Business Support Administrator, Project Coordinator, Project Administrator, Team Administrator, Office Coordinator, Scheduling Coordinator, Compliance Coordinator, Resource Coordinator, Operations Assistant

SALARY: £28,000 - £30,000 per annum + Benefits

LOCATION: Polegate, East Sussex

JOB TYPE: Full-Time, 1 Year Fixed Term Contract

WORKING HOURS: 42 hours per week

JOB OVERVIEW

This is an excellent opportunity for someone who enjoys bringing structure to a fast-paced operational environment, supporting teams and helping make sure work is delivered safely, efficiently and to a high standard.

Working as the Operations Coordinator you will act as a central point of support for the operations team, assisting with training, onboarding, scheduling, compliance, finance administration and community initiatives.

As the Operations Coordinator you will work closely with colleagues across HR, Operations, Compliance and Finance, helping to maintain accurate records, coordinate resources and support smooth day-to-day service delivery.

The Operations Coordinator will also help maintain systems, support employee administration, assist with site documentation and contribute to local initiatives that create a positive community impact.

DUTIES

Your duties as the Operations Coordinator include:

• Training and Development: Support training plans, maintain training records, assist with apprenticeships and help onboard new starters
• Operations and Scheduling: Support resource planning, procurement, plant and machinery hire, road space bookings and rota updates
• Recruitment and HR Support: Work with HR and Operations to support recruitment activity, employee wellbeing initiatives and return-to-work processes
• Employee Administration: Process holiday requests through HR, check timesheets and help resolve employee queries
• Health, Safety and Compliance: Prepare RAMS, arrange site inductions and liaise with the Compliance team to ensure requirements are met
• Project and Systems Support: Create and maintain jobs in Procore, update budget and compliance information and help champion the Customer Charter
• Finance Administration: Support invoice logs, financial tracking and forecasting activities
• Community and Social Value: Get involved in local projects and initiatives that create a positive impact in the communities where the organisation works

CANDIDATE REQUIREMENTS

• Highly organised, with excellent attention to detail
• Confident communicating and working with a range of stakeholders
• Comfortable managing multiple priorities and deadlines in a busy operational environment
• Positive, proactive and willing to take ownership of tasks
• Collaborative team player who enjoys supporting others
• Good administrative skills, with the ability to maintain accurate records and follow processes
• Comfortable working with operational systems and updating job, budget and compliance information where required

JOB REF: AWDO-C15073