Operations Associate

Zinc Work; Greater London; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Holiday allowance

Birthday off

Early finish Fridays

Annual retreat

Work from anywhere (limited)

Pension scheme

Spill Therapy access

Team socials

Job summary

Zinc Work is hiring an Operations Associate to maintain data accuracy in HubSpot, support the commercial team, and improve internal workflows. You will participate in an Operations Associate Rotation Programme to work with a different Operations Analyst each quarter on high-impact projects.

The role emphasizes data tasks, reporting for leadership, and building capabilities across operations as the company scales. Entry-level, with growth into senior roles and cross-functional exposure.

Qualifications

• Meticulous attention to detail with data handling.
• Proficient in Google Sheets or Microsoft Excel for data tasks.
• Clear and professional communication with stakeholders.
• Systematic problem-solving for non-standard issues.
• Excellent organisation and time management for deadlines.

Responsibilities

• HubSpot data integrity: Regular cleansing and updates for reliable forecasting and reporting.
• Commercial team support: First point of contact for operational queries and invoicing issues.
• Investigation and resolution of complex client setups and billing exceptions.
• Document existing manual workflows to support automation and process improvement.
• Ad-hoc reporting: Pull and organise data for leadership decision-making.
• Team enablement: Provide capacity for senior projects like automation and AI training.

Skills

Data integrity

Spreadsheets

Communication

Problem-solving

Organisation

Education

None specified

Tools

HubSpot

Job description

We're looking for an organised and detail-oriented Operations Associate to join our growing Operations team. In this role, you'll be responsible for the day-to-day operational processes that keep the business running smoothly, including:

• Maintaining the accuracy of commercial data in HubSpot CRM
• Ensuring reliable reporting for senior leadership
• Supporting our operations analysts with data tasks and workflow building

Working closely with teams including Account Management, Sales and Finance, you'll help ensure operational excellence, resolve data and process issues, and support the continuous improvement of our internal workflows.

As part of the role, you'll also take part in our Operations Associate Rotation Programme, giving you the opportunity to work alongside a different Operations Analyst each quarter on a high-impact business project. Through these rotations, you'll:

• Gain hands-on experience across different operational functions
• Develop valuable skills while contributing to meaningful business initiatives
• Build a broader understanding of how the business operates
• Discover where your interests and strengths are best suited as your career develops

This is an excellent opportunity for someone who enjoys solving problems, takes pride in delivering accurate work, and is keen to build a career in operations within a fast-growing business, with clear opportunities to develop into more senior operational roles as the company continues to scale.

Key Responsibilities

• HubSpot data integrity: Perform regular data cleansing, updates, and maintenance within HubSpot to guarantee reliable data for sales forecasting and financial reporting.
• Commercial team support: Serve as the first point of contact for the Account Management team on operational queries, troubleshooting issues related to client invoicing and system data.
• Exception handling: Investigate and resolve complex client setups and billing exceptions that cannot be automated, applying business context to ensure correct outcomes.
• Process documentation: Collaborate with the senior Operations team to document existing manual workflows, contributing to our long-term goal of process improvement and automation.
• Ad-hoc reporting: Assist with data requests from leadership, pulling and organising information from our systems to support strategic decision-making.
• Team enablement: Provide the foundational capacity that allows the core Operations team to dedicate their time to high-impact strategic projects, such as automation and AI training.

Skills, Knowledge and Expertise

• Meticulous attention to detail — the role handles critical financial and customer data where small errors can have a significant impact on revenue and reporting. You must be able to spot inconsistencies and ensure accuracy in your work.
• Proficiency with spreadsheets (Google Sheets or Microsoft Excel) for data organisation
• Clear & professional communication — you will be interacting daily with stakeholders from Account Management and Finance. The ability to explain issues clearly and concisely, both verbally and in writing, is essential.
• Systematic problem-solving — you will encounter non-standard issues (e.g. a complex invoice or a data discrepancy) that require logical thinking to resolve and has no clear answer. We need someone who can break down a problem and find a solution, not just follow a script.
• Exceptional organisation & time management — the role involves balancing recurring monthly deadlines with unpredictable, ad-hoc requests from other teams. You must be able to prioritise effectively and manage your time to ensure nothing is missed. Experience Requirements This is an entry-level or early-career position, ideal for someone with 0–2 years of experience in an operations, administrative, or coordination role. We strongly encourage recent graduates with relevant internship experience who can demonstrate the required skills and key traits to apply. Key Traits
  • High agency & ownership — you take pride in your work and feel accountable for its quality and timeliness. You don't wait to be told what to do next.
  • Curiosity & Coachability — you have a genuine desire to learn how the business works.

What we offer

• 24 days holiday + Bank Holidays + your birthday off
• £1200 annual benefits allowance ( ThanksBen , from month 2)
• Early finish Fridays (16:00)
• Yearly company retreat abroad
• 30 days to Work from anywhere
• Enhanced Maternity, Paternity, and Adoption Leave (13 weeks full pay, 17 weeks half pay, then SMP for maternity, 1 month full pay for paternity/adoption)
• Statutory pension with NEST (3% employer, 5% employee)
• Zinc shares, issued through the EMI Scheme
• Unlimited access to Spill Therapy
• Company socials, quarterly team socials Free Monday lunches
• Nursery workplace benefit scheme (Yellownest)
• Option to lease an electric car through Electric Car Scheme
• Celebrated Zinc anniversaries