Operations Assistant

Airtime; Manchester; Hybrid; GBP 26,000 - 32,000; Full time

Benefits offered by this job

Share options

23 days annual leave, plus one for each year served

Birthday leave

Private Medical Insurance

Hybrid working between home and office

Virtual GP appointments

Enhanced Maternity, Paternity & Adoption leave pay

Job summary

A growing company in Manchester is seeking an Operations Assistant to support day-to-day business operations. You will collaborate with Sales and Client Success teams for client onboarding while ensuring smooth communication among departments. Ideal candidates possess strong organisational skills, problem-solving abilities, and effective communication. The role offers flexible hours, health benefits, and opportunities for professional development in a hybrid work environment.

Qualifications

• Excellent organisational skills and strong attention to detail.
• Good problem-solving skills and a proactive approach to tasks.
• Ability to work collaboratively across teams and manage multiple priorities.
• Proactive, proactive communication and ability to handle multiple priorities.

Responsibilities

• Support the day-to-day operations and ensure effective communication between teams.
• Assist with client onboarding and coordinate with teams for professional handover.
• Maintain accurate documentation of operational procedures.
• Collaborate with internal teams and external partners to ensure consistent service delivery.
• Provide administrative support and prepare documentation and tracking logs.

Skills

Organisational skills

Problem-solving

Communication skills

Analytical mindset

Self-motivation

Adaptability

Analytical mindset

Customer-facing experience

Education

Bachelor’s degree in Business Administration or related field

Tools

SQL

Excel

Job description

The Opportunity

As an Operations Assistant, you will play a key role in supporting the day-to-day running of the business. You will work closely with the Sales and Client Success teams to ensure smooth client onboarding and efficient delivery of services. This role is ideal for someone who is highly organised, detail-oriented, and eager to learn about operational processes within a growing company.

You will support multiple teams, assist with data management and reporting, and help maintain the systems and workflows that keep the organisation running efficiently.

Key Responsibilities

Operational Support

• Support the day-to-day operations of the business, ensuring smooth processes and effective communication between teams.
• Assist with client onboarding by coordinating with the Sales and Client Success teams to ensure an efficient and professional handover.
• Help the Member Experience team troubleshoot and track member issues, maintaining a strong focus on service quality and customer satisfaction.
• Work with the Technology and Information Security teams to report, track, and elevate technical or operational issues appropriately.

Process and Data Management

• Maintain accurate documentation of operational procedures and process changes.
• Assist with data entry, basic analysis, and report preparation to support operational decisions.
• Keep operational records and reports up to date to ensure compliance and consistency.
• Support the Operations team in identifying and escalating potential operational risks.

Cross-Functional Collaboration

• Collaborate with internal teams to ensure a smooth flow of information and consistent service delivery.
• Communicate effectively with colleagues and external partners, ensuring all interactions are handled professionally.
• Provide regular updates on assigned tasks and ongoing projects to managers and key stakeholders.

General Administration

• Provide administrative support such as preparing reports, maintaining tracking logs, and managing correspondence.
• Assist in organising meetings, preparing documentation, and supporting other operational activities as required.

Requirements

• Excellent organisational skills and strong attention to detail.
• Good problem-solving skills and a proactive approach to tasks.
• Clear and professional communication skills, both written and verbal.
• Ability to work collaboratively across teams and manage multiple priorities.
• Self‑motivated with a willingness to learn and take initiative.
• Flexible and adaptable to changing priorities.
• Strong analytical mindset with the ability to identify patterns and provide insight.
• Bachelor’s degree in Business Administration, Operations Management, or a related field (or equivalent practical experience).
• Basic proficiency in SQL.
• Basic to intermediate proficiency in Excel.
• Prior experience in a customer-facing or operational support role.
• Share options.
• 23 days annual leave, plus one for each year served (capped at 28).
• Birthday leave.
• Flexible start & finish hours 06:30 - 10:30 am
• Life assurance at 5x salary
• Health cash plan
• Virtual GP appointments for you and your family
• 24/7 helpline for physical and mental health support, counselling, and other wellbeing resources
• Private Medical Insurance
• Hybrid working between home and office
• City centre location with brand new fit out (when in the office)
• Buy a holiday scheme
• Charity day
• Charity contribution
• Professional accreditation funding
• Enhanced Maternity, Paternity & Adoption leave pay