Operations Assistant

Office Angels; London; Hybrid; GBP 28,000 - 38,000; Full time

Job summary

Join a leading European venture capital firm as an Operations Assistant, where you will support a dynamic team in various operational tasks, finance-related duties, and investor relations. This role is perfect for someone detail-oriented with excellent organisational skills, ready to thrive in a hybrid work environment.

Qualifications

• Proficiency with Gmail and Google Workspace
• Excellent organisational and time management skills
• Strong attention to detail and ability to manage competing demands

Responsibilities

• Manage diary and provide administrative support for a senior executive
• Coordinate travel arrangements, meetings, and internal events
• Support finance and legal documentation processes

Skills

Organisational skills

Time management

Attention to detail

Interpersonal skills

Service-oriented mindset

Tools

Gmail

Google Workspace

Job description

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Operations Assistant - Permanent Role *Advertised by Office Angels West End

Hybrid (4 days in office, 1 WFH)

Location: West End, London

Join a top-tier European venture capital firm backing the next generation of game-changing tech companies. Specialising in B2B SaaS and enterprise software, the team partners with bold founders to scale some of the most exciting startups across Europe. Based in Central London, the firm offers a dynamic, fast-paced environment with a collaborative and mission-driven culture.

They're currently looking for a dynamic Operations Assistant to play a key role in keeping the business running smoothly and supporting a wide range of operational and team needs.

Key Responsibilities

Operations Support

• Diary management and administrative support for a senior executive.
• Coordination of travel arrangements (flights, trains, hotels) and liaison with an external travel provider.
• Scheduling internal and external meetings, including group meetings and strategy sessions.
• Managing incoming calls, post, and office supplies.
• Day-to-day liaison with the office provider and oversight of the physical office environment.
• Handling technical onboarding/offboarding of staff.
• Arranging team lunches, internal meetings, and visitor hosting.
• Supporting internal events including offsites, social gatherings, and team celebrations.
• Supporting H&S and fire warden responsibilities.
• Providing backup for compliance-related administrative tasks (e.g. Know Your Customer documentation).

Finance Support

• Reconciling company card payments and ensuring compliance with expense policy.
• Monitoring invoice inboxes and preparing weekly payment runs.
• General ad hoc support to the Finance team.

Legal Support

• Coordinating outbound KYC documentation and liaising with notaries.
• Supporting investor relations (IR) requests including document management.
• Managing document signing via DocuSign and assisting with legal invoice processing.
• Scheduling meetings with legal and external stakeholders.
• Maintaining the legal electronic filing system.

Investor Relations Support

• Scheduling investor meetings and managing related follow-ups, particularly around roadshows and travel.
• Updating and maintaining the CRM system.
• Tracking compliance logs and investor communications.
• Supporting the organisation of investor events including AGMs and private dinners.

What We're Looking For

• Excellent organisational and time management skills.
• Strong attention to detail and a high level of accuracy.
• Ability to prioritise and manage competing demands.
• Proficiency with Gmail and Google Workspace.
• Comfortable with technology and able to learn and adapt to new systems quickly.
• Strong interpersonal skills and a service-oriented mindset.

This is a fantastic opportunity to join a collaborative and growing team within a successful investment firm. If you thrive in a multi-faceted role and enjoy supporting people and operations, we'd love to hear from you.