Operations Administrator - Stock & Logistics

Kinetic Office Recruitment; Cound Stanks; Hybrid; GBP 30,000 - 35,000; Full time

Benefits offered by this job

Annual bonus

Holiday allowance

Hybrid working

Free parking

Life assurance

Cycle to work

Employee assistance programme

Sick pay

Job summary

Kinetic Office Recruitment is seeking an experienced Operations Administrator (Stock & Purchasing) to join the East Leeds team in a hybrid role after probation. The position covers stock admin, purchasing, supplier management, order processing and logistics coordination in a busy operations function.

You will keep stock records accurate, monitor orders and deliveries, resolve queries and work closely with internal teams and external suppliers to ensure smooth operations and reliable service.

Qualifications

• Experience in admin, stock, purchasing, logistics or order processing.
• Experience with stock/inventory/ERP systems.
• Strong attention to detail and numeracy.

Responsibilities

• Coordinate incoming stock and monitor delivery dates.
• Update internal systems with stock and supplier data.
• Check supplier pricing and investigate discrepancies.
• Raise and process purchase and stock orders.
• Monitor outstanding orders and deliveries.
• Liaise with suppliers to ensure timely delivery.
• Move and process stock as required.
• Assist with regular stock checks and reconciliations.
• Resolve stock, order and invoice queries.
• Provide updates to colleagues across the business.
• Support sales with customer service excellence.

Skills

Stock management

Purchasing

Supplier liaison

Order processing

Excel

Tools

ERP system

Microsoft Excel

Job description

Operations Administrator (Stock & Purchasing)
East Leeds - Hybrid working available after probation
30,000 - 35,000 Permanent Monday - Friday, 8.30am - 5pm

A well-established and growing business is looking for an Operations Administrator to join its Operations team overseeing the Stock and Purchasing side of the business.

This is a varied role combining stock administration, purchasing, supplier management, order processing and logistics coordination. You'll be responsible for keeping stock information accurate, monitoring orders and deliveries, resolving queries and working closely with internal teams and external suppliers.

The role would suit an experienced administrator who enjoys working with systems, stock, orders and suppliers and is looking for a long-term opportunity within a friendly and established business.

What's on offer?

• 30,000 - 35,000 salary
• Permanent position
• Monday - Friday, 8.30am - 5pm, 37.5 hours per week
• Hybrid working available after probation, with the opportunity to work from home 1-2 days per week
• Annual bonus scheme
• 25 days' holiday, increasing with length of service
• Option to purchase additional annual leave
• Employee Assistance Programme
• Cycle to work scheme
• Free office parking
• Enhanced sick pay
• Life assurance
• Smart casual dress code

The Role

Working as part of the Operations team, your responsibilities will include:

• Coordinating incoming stock and monitoring expected delivery dates
• Updating internal systems with stock and supplier information
• Checking supplier pricing and investigating discrepancies
• Raising and processing purchase and stock orders
• Monitoring outstanding orders and deliveries
• Liaising with suppliers to ensure orders are delivered as expected
• Coordinating the movement and processing of stock where required
• Assisting with regular stock checks and system reconciliations
• Investigating and resolving stock, order and invoice queries
• Monitoring customer and supplier orders through to completion
• Supporting internal processes relating to product information and certification
• Working with internal teams to improve systems and processes
• Providing information and updates to colleagues across the business
• Working closely with the sales team to ensure excellent customer service
• Providing general administrative support to the Operations function

About You

We're looking for someone who is organised, commercially aware and comfortable working with stock, orders, suppliers and computer systems.

You will ideally have:

• Previous experience in an administrative, stock, purchasing, logistics, supply chain or order processing role
• Experience working with a stock, purchasing, inventory or ERP system
• Good understanding of administrative and order management processes
• Strong attention to detail and good numerical skills
• Excellent written and verbal communication skills
• Confident telephone manner
• Good Microsoft Office skills, particularly Excel
• Strong organisational and time management skills
• Ability to work accurately in a busy environment
• Good problem-solving skills and the ability to investigate and resolve issues
• Ability to work independently and use your own initiative
• A positive, flexible approach and the ability to work well as part of a team
• Experience within a technical, manufacturing, construction, distribution or supply-chain environment would be advantageous, although this is not essential.

Travel

The role is primarily office based in East Leeds.

There will be occasional travel to other UK locations for stock checks, approximately 6 times per year. These visits will generally involve 1-2 overnight stays, with accommodation and business expenses paid by the company.

A full UK driving licence is preferred.

Working Pattern

Monday - Friday, 8.30am - 5pm, with a one-hour lunch break.

The position is initially office based, with 1-2 days' home working available following successful completion of probation, subject to line manager approval.

This is an excellent opportunity for an experienced administrator looking to develop their career within stock, purchasing, logistics or operations with an established and supportive employer.

Please note that due to the volume of applications we receive, we are only able to respond to candidates who are shortlisted. If you haven't received a response within 48 hours, please assume you have been unsuccessful.