Timber Operations Assistant – Leeds

Taylor Maxwell; Leeds; On-site; GBP 23,000 - 27,000; Full time

Benefits offered by this job

Annual bonus scheme

25 days holiday

Cycle to work scheme

Life assurance

Office parking

Job summary

Taylor Maxwell in Leeds is seeking an administrative stock/ purchasing assistant to support the Operations team. You will manage stock shipments, import supplier details, reconcile pricing, and raise orders, ensuring accurate stock records and timely procurement.

The role requires at least 1 year in an office admin role, strong Excel/Word skills, and a keen eye for detail. Occasional travel to UK stock sites is expected, with a supportive team, bonus scheme, and annual leave progression.

Qualifications

• Minimum 1 year of experience in an office-based administrative role
• Experience using stock control systems
• Good understanding of stock control procedures
• Excellent numerical and written skills
• Strong telephone handling skills
• Ability to work accurately with strong attention to detail
• Ability to work under pressure and make effective decisions
• Proactive problem solving and initiative
• Proficient in Word/Excel and Windows environment
• Team player who can collaborate effectively
• Willingness to travel occasionally to UK stock sites
• Located within commutable distance of the Leeds office
• Experience in the construction industry
• Advanced Excel skills
• Annual bonus scheme awareness
• 25 days’ holiday with progressive increases
• Cycle to work and other employee perks

Responsibilities

• Manage inbound stock shipments by monitoring ETAs and communicating with the team
• Import supplier stock pack details onto the system and create CSV formats
• Reconcile supplier pricing with system pricing and resolve discrepancies
• Create works orders for stock treatment and liaise with treatment plants
• Assist with monthly and annual stock takes and reconciliations
• Resolve stock or invoice queries and escalate as needed
• Raise stock orders on a call-off basis following procedures
• Monitor back-to-back sales orders and delivery schedules
• Ensure supplier orders are received in full and monitor balances
• Support accreditation and certification processes and IT system improvements
• Liaise with sales to maintain high levels of customer service
• Adhere to minimum standards and company procedures
• Undertake additional duties to support company objectives
• Travel occasionally to UK stock sites and work from Leeds office

Skills

Attention to detail

Telephone handling

Problem solving

Team work

Work under pressure

Initiative

Written communication

Tools

Excel

Word

Windows OS

Stock control systems

Job description

To provide administrative support to the Operations team, ensuring the effective management of stock and purchasing administration processes and the delivery of excellent service to customers and suppliers.

This position is full time (35 hours per week, Monday to Friday) and permanent.

Roles and Responsibilities

• Manage inbound stock shipments by monitoring ETAs and communicating with the team once stock is received and committed
• Import supplier stock pack details onto the system and create CSV file formats where required
• Reconcile supplier pricing with system pricing and query and resolve any discrepancies
• Create works orders for pack stock treatment and liaise with treatment plants to monitor works schedules
• Assist with physical monthly and annual stock takes at UK stock sites and complete system stock reconciliation
• Resolve stock or invoice queries and escalate where appropriate
• Raise stock orders on a call-off basis in line with company procedures
• Monitor imported back-to-back sales orders and delivery schedules in line with company procedures
• Ensure supplier orders are received in full and monitor outstanding balances
• Support accreditation and certification processes and queries where required
• Work with IT to continuously improve stock systems
• Liaise with the sales team to ensure excellent levels of customer service
• Adhere to company minimum standards
• Undertake any other duties required to support the achievement of company objectives
• Minimum 1 years’ experience in an office-based administrative role
• Demonstrable experience of using stock control systems
• Good understanding of stock control procedures
• Well-developed telephone call handling skills
• Good numerical and written skills
• Ability to work accurately and quickly with strong attention to detail
• Ability to work under pressure and make effective decisions
• Ability to use own initiative when solving problems
• Good skills in Word, Excel, and the general Windows environment
• Team player with the ability to work effectively with others
• Prepared to travel occasionally to UK stock sites
• Located within commutable distance of the Leeds office
• Experience within the construction industry
• Advanced Excel skills
• Annual company bonus scheme
• 25 days’ holiday, increasing by 1 day every 2 years, up to a maximum of 30 days
• Annual leave purchase scheme - option to buy an additional 3 days’
• Employee Assistance Programme (EAP)
• Cycle to work scheme
• Office car parking
• Enhanced Sick Pay
• Life assurance
• Smart casual attire and dress down Fridays

All employees have a duty not to discriminate against each other, customers or suppliers and not to help anyone else do so.