Operations Administrator - HR, Finance & IT Support

Nottingham University Hospitals NHS Trust; Nottingham; On-site; GBP 21,000 - 30,000; Full time

Job summary

Health Innovation Network East Midlands is seeking an Operations Administrator to support the HIEM team and Executive Office. You will coordinate diaries, prepare reports, manage information systems, and assist HR and procurement processes to ensure smooth operations across multiple departments.

The role offers permanent employment with a six-month probation. Based in Nottingham, interviews will be held at HIEM offices.

Qualifications

• High level organisational and administrative skills.
• Excellent communication, both written and verbal.
• Ability to manage competing priorities and deadlines.

Responsibilities

• Provide comprehensive administrative support to HIEM team, Executive Team and Independent Chair.
• Coordinate meetings, events, travel and accommodation, including diary management.
• Prepare reports, agendas and meeting documentation; take accurate minutes and track actions.
• Maintain databases, spreadsheets and information management processes.
• Support HR and recruitment administration, including personnel records and onboarding.
• Process procurement, purchase orders, invoices and asset management activities.
• Respond to enquiries professionally and direct issues appropriately.
• Support maintenance of departmental resources and access requests.
• Prioritise workloads and contribute to continuous improvement of processes.
• Build positive relationships with colleagues, NHS partners and external stakeholders.

Skills

Communication

Attention to detail

Initiative

Organisational skills

Job description

Health Innovation Network East Midlands is seeking an Operations Administrator to support the HIEM team and Executive Office. You will coordinate diaries, prepare reports, manage information systems, and assist HR and procurement processes to ensure smooth operations across multiple departments.

The role offers permanent employment with a six-month probation. Based in Nottingham, interviews will be held at HIEM offices.