Operations Administrator: Drive Projects & Resource Flow

Move Concierge; Croydon; On-site; GBP 26,000 - 34,000; Full time

Job summary

Technimove is seeking an organised Operations Administrator to join our team in Croydon. You will support resource planning, project coordination, administration, and supplier management across Operations, Projects, Engineering and Sales.

The role requires prior administration or coordination experience, strong organisational skills, and proficiency in Excel. You will collaborate with multiple stakeholders, manage queues in HubSpot and Kantata, and help identify efficiency improvements.

Qualifications

• Experience in administration, coordination or operations.
• Excellent organisational skills and attention to detail.
• Proficient in MS Excel and MS Office.
• Strong communication and stakeholder engagement abilities.
• Proactive attitude and ability to stay calm under pressure.
• Experience with resource scheduling, project administration, or CRM systems is a plus.

Responsibilities

• Coordinate engineer availability and project schedules.
• Manage daily HubSpot and Kantata queues; ensure timely actions.
• Maintain accurate operational records and systems.
• Support Project Managers with administration, documentation and timelines.
• Monitor timesheets, expenses and payroll-related data.
• Liaise with internal teams, customers and third-party suppliers.
• Maintain supplier/subcontractor databases and onboarding processes.
• Identify opportunities for process improvement and cost savings.
• Provide general operational support to the Resource Manager and team.

Skills

Organised

Prior administration experience

Attention to detail

Communication skills

Microsoft Excel

Stakeholder management

Proactive attitude

Tools

HubSpot

Kantata

CRM systems

Project management tools

Job description

Technimove is seeking an organised Operations Administrator to join our team in Croydon. You will support resource planning, project coordination, administration, and supplier management across Operations, Projects, Engineering and Sales.

The role requires prior administration or coordination experience, strong organisational skills, and proficiency in Excel. You will collaborate with multiple stakeholders, manage queues in HubSpot and Kantata, and help identify efficiency improvements.