Operations Administrator

Move Concierge; Croydon; On-site; GBP 26,000 - 34,000; Full time

Job summary

Technimove is seeking an organised Operations Administrator to join our team in Croydon. You will support resource planning, project coordination, administration, and supplier management across Operations, Projects, Engineering and Sales.

The role requires prior administration or coordination experience, strong organisational skills, and proficiency in Excel. You will collaborate with multiple stakeholders, manage queues in HubSpot and Kantata, and help identify efficiency improvements.

Qualifications

• Experience in administration, coordination or operations.
• Excellent organisational skills and attention to detail.
• Proficient in MS Excel and MS Office.
• Strong communication and stakeholder engagement abilities.
• Proactive attitude and ability to stay calm under pressure.
• Experience with resource scheduling, project administration, or CRM systems is a plus.

Responsibilities

• Coordinate engineer availability and project schedules.
• Manage daily HubSpot and Kantata queues; ensure timely actions.
• Maintain accurate operational records and systems.
• Support Project Managers with administration, documentation and timelines.
• Monitor timesheets, expenses and payroll-related data.
• Liaise with internal teams, customers and third-party suppliers.
• Maintain supplier/subcontractor databases and onboarding processes.
• Identify opportunities for process improvement and cost savings.
• Provide general operational support to the Resource Manager and team.

Skills

Organised

Prior administration experience

Attention to detail

Communication skills

Microsoft Excel

Stakeholder management

Proactive attitude

Tools

HubSpot

Kantata

CRM systems

Project management tools

Job description

Who are we?

At Technimove, we’re passionate about transforming the way the world’s leading IT service providers manage their data centres. As the market leader in Data Centre Transformations, we deliver high-quality Professional Services and Data Centre Migrations for global clients, from ambitious start-ups to some of the most recognisable names in tech.

Our secret weapon? Our people. Known as our TechniPeople, we’ve built a diverse, supportive, and ambitious team that thrives on collaboration, innovation, and passion. Some of our colleagues have been with us for over a decade, while many others are just starting their journey — but all share the same energy, drive, and love for what we do.

We’re looking for an organised and proactive Operations Administrator to join our team and play a key role in keeping our day-to-day operations running smoothly.

This is a varied role where you’ll work across Operations, Projects, Engineering and Sales, supporting resource planning, project coordination, administration and third-party supplier management.

What you’ll be doing

• Coordinating engineer availability, resource allocation and project schedules.
• Managing daily HubSpot and Kantata queues, ensuring actions are completed on time.
• Maintaining accurate operational records, spreadsheets and systems.
• Supporting Project Managers and Coordinators with project administration, documentation and timelines.
• Monitoring timesheets, expenses and payroll-related information.
• Liaising with internal teams, customers and third-party suppliers.
• Maintaining our approved supplier and subcontractor database.
• Supporting supplier onboarding and monitoring supplier performance.
• Helping identify process improvements and cost-saving opportunities.
• Providing general operational support to the Resource Manager and wider team.

What we’re looking for

You’ll be highly organised, confident managing multiple priorities and comfortable working in a fast-paced operational environment.

We’re looking for:

• Previous administration, coordination or operational experience.
• Strong attention to detail and excellent organisational skills.
• Good knowledge of Microsoft Office, particularly Excel.
• Strong communication skills and confidence working with different stakeholders.
• A proactive, positive attitude and willingness to go the extra mile.
• The ability to stay calm under pressure and keep things moving.

Experience with resource scheduling, project administration, engineering/field-based teams, CRM or project management systems would be advantageous.